Senior Programme Support Executive, Healthy Longevity

National University of Singapore; Singapore; On-site; SGD 47,000 - 76,000; Full time

Job summary

National University of Singapore invites applications for the role of Senior Executive, Healthy Longevity Programme Support (2-year contract) at Kent Ridge Campus. The role provides end-to-end administrative, scheduling, conference logistics, and communications support to the Programme Chair, with tight timelines and high discretion.

You will coordinate meetings, manage travel, prepare reports, and assist with events, abstracts, and donor communications, contributing to the programme's

Qualifications

• Bachelor’s degree or higher, preferably with relevant experience supporting senior management.
• Proactive self-starter with ability to multitask and work independently.
• Excellent written and verbal communication skills, with integrity and discretion in handling confidential matters.
• Strong interpersonal skills and ability to build relationships with internal and external stakeholders.
• Tactful and diplomatic, able to work with diverse stakeholders across cultures and seniority levels.
• Highly organized with monitoring, follow-up, and execution skills to meet tight timelines.
• Resourceful and adaptable in a fast-paced environment.
• Strong time-management and planning skills.
• Proficient in Microsoft 365 and familiar with databases and online meeting tools.

Responsibilities

• Scheduling & Meeting Logistics: coordinate PC meetings, appointments and calls across stakeholders, schedule/reschedule, and manage attendees’ preferences.
• Own meeting execution: send Zoom links, book venues, arrange transport, set up rooms, coordinate A/V, and guest reception when needed.
• Maintain the PC calendar with no conflicts or double bookings.
• Triage emails, flag urgent items, maintain key email threads, and recommend timely follow-ups.
• Conferences & Event Support: assist with registrations and related admin; support abstract submission and coordination with hosts/organisers.
• Travel management: arrange flights, accommodation, transfers, visas; liaise with travel agents; raise travel requests in NUS Concur and track approvals.
• Prepare, submit, and track financial claims and reimbursements.
• Communication & Outreach Support: respond to enquiries from students, collaborators, and external parties; prepare reports, meeting papers, slides, speeches.
• Assist in organising meeting minutes, analyzing data, and synthesising information to strengthen the programme’s visibility and donor/partner engagement.

Skills

Proactive

Multitasking

Excellent communication

Interpersonal skills

Discretion

Time management

Education

Bachelor’s degree or higher

Tools

Microsoft 365

Databases

Online meeting tools

Job description

National University of Singapore invites applications for the role of Senior Executive, Healthy Longevity Programme Support (2-year contract) at Kent Ridge Campus. The role provides end-to-end administrative, scheduling, conference logistics, and communications support to the Programme Chair, with tight timelines and high discretion.

You will coordinate meetings, manage travel, prepare reports, and assist with events, abstracts, and donor communications, contributing to the programme's