Senior Procurement Executive

Jin Yan Cheng Pte Ltd; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Senior Procurement Executive to enhance their sourcing strategies and supplier relationships in the food and beverage sector. This pivotal role involves negotiating contracts, managing supplier performance, and ensuring compliance with food safety regulations. The ideal candidate will leverage their expertise to optimize costs while ensuring a steady supply of quality products. If you thrive in a dynamic environment and are passionate about procurement, this opportunity offers a chance to make a significant impact in a growing company committed to excellence.

Benefits

Health Insurance

Flexible Working Hours

Professional Development Opportunities

Team Building Activities

Qualifications

• 5+ years of procurement experience in F&B or food manufacturing.
• Strong negotiation skills and supplier relationship management.

Responsibilities

• Source, negotiate, and procure food and beverage products.
• Maintain optimal inventory levels and ensure compliance with safety standards.

Skills

Supplier Negotiation

Cost Management

Strategic Sourcing

Inventory Monitoring

Market Analysis

Communication Skills

Education

Bachelor's Degree in Supply Chain Management

Bachelor's Degree in Business Administration

Tools

Microsoft Excel

ERP Systems

Procurement Software

Job description

The Senior Procurement Executive will play a key role in sourcing, negotiating, and procuring food and beverage products, ingredients, packaging materials, and other essentials for the company. The ideal candidate will ensure timely supply of high-quality products while optimizing cost and maintaining strong supplier relationships. This role is critical in supporting business operations, maintaining inventory levels, and ensuring compliance with food safety and quality standards.

1. Procurement & Sourcing

• Identify, evaluate, and source ingredients, packaging materials, kitchen supplies, and equipment based on quality, cost, and supplier reliability.

• Conduct in-depth market research to analyze pricing trends, new product availability, and potential alternative suppliers to optimize cost savings.

• Develop strategic sourcing plans to ensure uninterrupted supply while maintaining cost efficiency.

• Request and evaluate quotations from multiple suppliers to secure the best pricing and contract terms.

• Negotiate favorable terms, including pricing, delivery schedules, payment terms, and bulk purchase discounts, with both local and international suppliers.

2 Supplier & Vendor Management

• Build and maintain strong relationships with existing suppliers while actively identifying new vendors to enhance procurement efficiency.

• Conduct regular performance evaluations of suppliers based on quality, lead time, pricing, and service reliability.

• Address any issues related to supplier performance, including product defects, delivery delays, or pricing discrepancies, and implement corrective actions.

• Develop long-term partnerships with key vendors to ensure consistent quality and timely supply.

• Ensure that all suppliers comply with company policies, food safety standards (e.g., HACCP, ISO22000), and regulatory requirements.

3. Inventory & Supply Chain Coordination

• Work closely with the Production Manager and Central Kitchen team to forecast demand and align procurement plans with production needs.

• Maintain optimal inventory levels by monitoring stock movements, usage trends, and expiration dates to prevent overstocking or shortages.

• Coordinate with warehouse and logistics teams to ensure timely and efficient delivery of raw materials and supplies.

• Implement best practices in stock rotation (FIFO, FEFO) to maintain product freshness and reduce wastage.

• Establish contingency plans to address supply chain disruptions, such as supplier shortages, price fluctuations, or logistic delays.

4. Cost Control & Budget Management

• Develop and implement cost-saving initiatives while maintaining product quality and supply reliability.

• Track and analyze procurement expenses to ensure alignment with budget allocations.

• Identify opportunities for bulk purchasing, alternative sourcing, or contract renegotiations to reduce overall procurement costs.

• Report on cost variances, pricing changes, and supplier negotiations to the management team.

5. Compliance & Documentation

• Ensure procurement activities comply with internal policies, food safety standards, and regulatory requirements.

• Maintain accurate and up-to-date procurement records, including purchase orders, supplier contracts, invoices, and delivery receipts.

• Assist in audits related to procurement, ensuring full documentation and transparency of purchasing activities.

• Keep track of regulatory changes affecting food sourcing, import/export restrictions, and industry certifications.

6. Process Improvement & Reporting

• Continuously review and improve procurement processes to enhance efficiency and reduce operational risks.

• Develop key performance indicators (KPIs) to assess procurement effectiveness, such as cost savings achieved, supplier lead times, and contract compliance.

• Generate reports on procurement activities, cost analysis, and supplier performance for management review.

• Stay updated on industry trends, supply chain innovations, and emerging risks to recommend proactive solutions.

7. Additional Responsibilities

• Support other procurement-related tasks as required by management.

• Participate in cross-functional meetings to align procurement strategies with overall business objectives.

• Mentor and guide junior procurement staff (if applicable) to ensure effective procurement operations.

Requirements:

• Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, or a related field.

• Minimum 5 years of experience in procurement, preferably in the F&B, food manufacturing, or central kitchen industry.

• Proven track record in supplier negotiation, cost management, and strategic sourcing.

• Ability to work in a fast-paced environment and manage time effectively.

• Familiarity with measuring ingredients and portion control.

• Good organizational skills and attention to detail.

• Strong knowledge of food ingredient sourcing, packaging materials, and kitchen equipment procurement.

• Familiarity with import/export regulations, food safety standards (HACCP, ISO22000), and supplier compliance.

• Ability to assess market trends, supplier risks, and alternative sourcing strategies.

• Strong negotiation skills to secure the best pricing, quality, and contract terms from suppliers.

• Experience in building long-term supplier relationships and managing vendor performance.

• Proficiency in cost analysis, budgeting, and procurement reporting to optimize spending.

• Ability to track price fluctuations, market trends, and cost-saving opportunities.

• Ability to work with the production team to forecast demand and align procurement needs.

• Experience in inventory monitoring, stock rotation (FIFO/FEFO), and preventing overstocking or shortages.

• Strong understanding of food safety regulations, company policies, and supplier audits.

• Ability to maintain accurate procurement records, contracts, and supplier documentation.

• Proficiency in Microsoft Excel, ERP systems, procurement software, or inventory management tools.

• Ability to generate procurement reports, supplier evaluations, and financial analyses.

• Detail-oriented with excellent problem-solving skills.

• Strong organizational and multitasking abilities to manage multiple procurement tasks efficiently.

• Excellent communication skills to collaborate with suppliers, internal teams, and management.

• Proactive and adaptable in handling supply chain disruptions or market changes.

• Fluency in Mandarin and English preferred, as it facilitates communication with both local staff and Chinese clientele.