Senior/Principal Specialist, Campus & Admin, e2i #bcp #vendor management

Employment And Employability Institute Pte. Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An established industry player is looking for a proactive individual to join their Campus and Admin team. In this role, you will oversee daily office operations, manage budgets, and ensure efficient vendor management. This position demands strong organizational and project management skills, as well as the ability to communicate effectively with various stakeholders. If you are passionate about creating a conducive work environment and have a keen eye for detail, this opportunity is perfect for you. Join a dynamic team where your contributions will be valued and recognized, and help shape the future of office administration in a fast-paced setting.

Qualifications

• Degree or Diploma in any discipline required.
• Prior experience in office administration and procurement preferred.

Responsibilities

• Manage daily office functions and administrative tasks.
• Plan budgets, manage contracts, and vendor relations.
• Ensure workplace safety and maintain office facilities.

Skills

Organizational Skills

Project Management

Communication Skills

Interpersonal Skills

Attention to Detail

Education

Degree or Diploma in any discipline

Tools

Microsoft Office

Job description

We are seeking a proactive and passionate individual to join e2i Campus and Admin team. As part of the team, you will manage the day-to-day office administrative and office functions to ensure smooth and efficient operations.

Responsibilities:

• Plan and propose annual budget for operating expenses

• Manage contracts for office leases, supplies, equipment and services. This includes monitoring timely renewal of contracts prior to expiration and utilization for supplies/services

• Manage vendors to ensure that goods and services are delivered in accordance to service agreement and/or contractual obligations

• Prepare ITQ/Tender specifications, source for quotations, evaluate and award vendors who have responded to ITQ/tenders. Submit recommendations to seek approval for appointment of vendors for purchases of products or services

• Develop new processes or review existing processes to ensure efficient operations in providing administrative support to internal or external stakeholders

• Management of office assets such as equipment and furniture across e2i offices

• Ensure that office facilities are well-maintained and working environment is conducive for staff

• Ensure existing process is in place for workplace safety and health and staff emergency preparedness for e2i offices.

• Review and implement the Business Continuity Plans for the organisation

• Any other duties related to general corporate administration

Job Requirements:

• Degree or Diploma in any disciplines

• Prior work experience in office administration and procurement. Relevant experience in lease administration, business continuity planning and/or facility management would be an added advantage

• Good organizational and prioritization skills with the ability to deal with multiple deadlines and maintain accurate records

• Strong project management skills

• Possess strong written and oral communication skills

• Able to engage and communicate effectively with various stakeholders

• High degree of professionalism and passion for success

• Team player with good interpersonal skills, positive attitude and attention to detail.

• Willingness to take on new roles

• Able to focus on priorities and deliver in a fast-paced environment

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)

Only Singaporeans may apply.
Designation and salary will commensurate with experience.
We will only contact shortlisted candidates.