(Senior) Personal Assistant (Medical Centre / West / S$3,800) (ID: 673394)

PERSOLKELLY Singapore Pte Ltd (Formerly Kelly Services Singapore Pte Ltd); Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore seeks an Executive Assistant/Senior Executive Assistant to provide essential administrative support to the Executive Director and clinicians. The role involves managing schedules, coordinating meetings, and performing various administrative tasks in a dynamic environment.

Qualifications

• Minimum 2 years of clerical and administrative experience.
• Good understanding of accounting and figures.

Responsibilities

• Manage the ED’s calendar and coordinate meetings.
• Perform administrative tasks like typing, sorting, and filing.
• Handle confidential and sensitive information.

Skills

Communication

Interpersonal skills

Confidentiality

Education

Diploma from a recognized institution

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Overview

The Executive Assistant/Senior Executive Assistant provides critical administrative support to the Executive Director (ED) and assigned clinicians, ensuring efficient office management and smooth operations within the department.

Responsibilities

• Manage the ED’s calendar, including scheduling meetings and appointments.

• Coordinate and support meetings:

  • Prepare agendas, take minutes, and follow up on action items.

  • Arrange catering when necessary.

• Handle outgoing and incoming mail dispatch within the hospital and to external parties.

• Perform administrative tasks such as typing, sorting, filing, scanning, photocopying, and preparing routine correspondence, reports, and presentations.

• Coordinate special projects and initiatives as directed by the ED, including liaising with other departments and external partners.

• Collate and update department data for cost management and improvement efforts.

• Manage procurement processes:

  • Source quotations, submit invoices for payment, and process office expense reports.

• Submit claims and maintain records for course claims, night allowances, staff leave, and petty cash.

• Handle confidential and sensitive information with professionalism and discretion.

• Collect and dispatch documents across hospital premises.

• Manage office supplies requisition and inventory control.

• Provide general administrative support to team members as needed.

• Perform other ad-hoc duties assigned by the supervisor.

Requirements

• Diploma from a recognized institution.

• Minimum 2 years of clerical and administrative experience.

• Good understanding of accounting and figures.

• Proficient in Microsoft Word, Excel, and PowerPoint.

• Strong communication and interpersonal skills.

• Ability to work independently and maintain confidentiality.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOLKELLY Singapore PTE LTD)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available athttps://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.