Senior/ Operations Admin Executive

Coliwoo Property Management Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An established industry player in property management is seeking a dedicated Operations Coordinator to oversee the administrative aspects of co-living properties. This role involves managing tenancy-related inquiries, maintaining resident records, and ensuring smooth operations through effective communication with residents and the finance team. If you are a service-oriented individual with strong interpersonal skills and a passion for hospitality, this is a fantastic opportunity to contribute to a vibrant living community while enhancing your career in property management.

Qualifications

• Minimum 2 years of experience in student hostel or serviced office operations management.
• Experience in property or facilities management is advantageous.

Responsibilities

• Manage day-to-day operations and communication with co-living residents.
• Coordinate invoicing and payment collection, monitor payment arrears.

Skills

Interpersonal Skills

Analytical Skills

Presentation Skills

Service Orientation

Education

Diploma in Hospitality

Tools

MS Office

Job description

Job Responsibilities:

• Responsible for the administrative aspects of our day-to-day operations within the property
• Establish a professional communication with our co-living residents, including managing tenancy related enquiries, requests, pre-termination and lease transfers
• Manage tenancy related documentations including tenancy agreements, personal information and rental collection particulars of the residents, security deposits and other important documents.
• Upkeep residents' records on our property management system
• Coordinate the monthly invoicing and payment collection from residents.
• Monitor payment arrears and follow-up with the respective residents to ensure payments are made promptly
• Liaise with Finance team on issuing monthly and ad hoc invoices, and security deposit refunds
• Monitor day-to-day functionality of the facilities and liaise with in-house / external team on operational matters when necessary
• Inventory management and keep record of office supplies
• Perform any other ad-hoc assignments as assigned from time to time

Requirements:

• Minimum Diploma in Hospitality or relevant field.
• At least 2 year(s) of experience in student hostel / serviced office operations management.
• Experience in property / facilities management or front desk would be advantageous.
• Good team player with interpersonal, analytical, presentation skills.
• Service-orientated with pleasant disposition.
• Experience in using MS Office.
• Candidates who is able to start work immediately or on short notice would be preferred.