Senior/Officer, Line Maintenance Admin

SIA Engineering Company Ltd; Singapore; On-site; USD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to provide essential support to the Vice-President of Line Maintenance International. This role involves managing schedules, coordinating travel, and overseeing contract management duties. The ideal candidate will possess strong organizational skills, attention to detail, and proficiency in SAP, ensuring efficient operations within the team. Join a forward-thinking company where your contributions will enhance the effectiveness of administrative functions and support exciting company events. If you thrive in a collaborative environment and are eager to make a difference, this opportunity is perfect for you.

Qualifications

• Experience in administrative roles is a plus.
• Proficiency in SAP is highly desirable.

Responsibilities

• Maintain meeting calendars and schedule for Vice-President.
• Handle business travel arrangements including bookings and claims.
• Assist in organizing company events and managing office assets.

Skills

SAP Proficiency

Attention to Detail

Organizational Skills

Time Management

Communication Skills

MS Office (Excel, Word)

Education

Experience in Data Entry or Administrative Role

Job description

Responsibilities:

1. Secretarial Support:

   Maintain meeting calendar and scheduling of meetings for Vice-President Line Maintenance International.

   Handle business travel related arrangements including flight ticket booking, hotel booking, visa application and expenses/claims

2. Contract management duties:

   Maintain and archive physical contracts and key documents for line maintenance division

   Support on the SAP updating of contracts for line maintenance division

   Handle courier services arrangements as necessary.

3. Adhoc Event Coordination Duties:

   Assist in organising of company events and sourcing of festive hampers and marketing giveaways.

   Support on airshow administration work.

4. Administrative Duties:

   Handle visitors pass applications and facilitate customer visits.

   Management of complaint and compliments registry for line maintenance division

   Consolidate and disseminate relevant aviation industry news daily

   Oversee office assets within department and ensure proper maintenance of office appliance

   Perform adhoc work such as invoice processing, stationary indent, new staff onboarding and support on department audits.

   Perform such other duties as assigned to him/her by HODs or Vice-President (Line Maintenance International)

Qualifications:

• Previous experience in a data entry or administrative role is a plus.

• Proficiency in SAP is highly desirable.

• Strong attention to detail and commitment to data accuracy.

• Excellent organizational and time management skills.

• Effective communication and collaboration abilities.

• Familiarity with MS Office applications like Microsoft Excel and Word.

• Ability to work independently and as part of a team.

We regret that only shortlisted candidates will be notified.

At SIA Engineering, we are committed to ensuring your personal information is protected and never misused. Personal data collected will be used or disclosed only for the purposes of your job application and potential employment with SIA Engineering, such as for assessing and evaluating your suitability for employment in any current or prospective position within the organization and verifying your identity and accuracy of the personal details and other information provided.

By submitting your application for this position, you consent to:

a) the collection, use and disclosure of your personal data by SIA Engineering for the purposes of your application and potential employment with SIA Engineering, including disclosing such personal data to any of SIA Engineering’s subsidiaries, affiliates or related corporations (if necessary for the processing of your job application); and

b) SIA Engineering’s retention of your personal data for 1 year for consideration of future job opportunities (where applicable)

Candidates are not required to pay SIA Engineering Company, any Agents, or Sub-Agents representing the organisation a recruitment fee or other fees relating to their application / employment.