Senior/ Manager, Estates & Development (Mechanical & Electrical)

You will be responsible for the following:

Planning and Development

• Be involved in Singapore Polytechnic, SP facilities planning, development and management.
• Coordinate and supervise officers and vendors/contractors to ensure efficient and effective operations.
• Lead, liaise and coordinate with stakeholders and vendors for preventive and corrective maintenance.
• Lead, plan and manage all preventive, corrective and maintenance of related systems to ensure smooth operations with industrial best practices and compliance with local governance requirements.
• Manage contracts for facilities maintenance and conduct regular reviews to ensure smooth administration.
• Prepare tender documents for contractual works (e.g. maintenance of Building Management System and others), project works, and ad-hoc repair works for maintenance and operation purposes.
• Resolve operational and stakeholder issues to ensure service continuity and excellence.
• Ensure responses to building-related/M&E breakdowns and resolve operational issues are addressed by vendors for the safety and well-being of students, staff and public.
• Be accountable for financial and people management, including budgeting, cost control, organizational capability development, manpower deployment, performance management as well as staff discipline and wellness.
• Review operating procedures and service standards and direct all property facilities services including cleaning, housekeeping, maintenance, security, pest control, etc., to ensure smooth property operations.
• Drive innovation and productivity efforts as well as technology adoption to enhance property operations and service delivery.
• Manage the CERT team to ensure on-the-ground operations are well coordinated, drills, exercises, trainings are carried out as per schedule and all safety measures are in place.
• Ensure all records and prompt renewal of all statutory permits and licenses required for operating SP Campus, plant room and equipment including maintaining OMM, authorities’ approval, as-built drawings, warranty, and test reports.
• Lead and ensure the Hand Over-Take Over (HOTO) inspections and defects rectification work are followed up by appointed contractors.
• Liaise with stakeholders and vendors on fitting-out works for tenanted units. Maintain records and ensure prompt renewal of all statutory permits and licenses required for operating SP Campus, plant room and equipment including maintaining OMM, authorities’ approval, as-built drawings, warranty, and test reports.
• Keep abreast of latest Singapore Standards and authority requirements to lead Singapore Polytechnic in the desired direction.
• Write papers for approval on relevant subjects when required.

Other Project and Programme Management and Implementation of Strategy and Initiatives

• Manage and coordinate ongoing projects and events, keeping an eye on each timeline and achieving milestone goals to meet specific deadlines.
• Identify strategy goals, initiatives and programmes, and develop action plans for and coordinate implementation.
• Other duties as assigned.

Requirements

• Qualification Required and Area of Discipline
  • Minimum diploma or degree in Facilities Management, Mechanical/Electrical Engineering, or a related field.
  • Minimum 10 years of relevant experience in facilities management, building services or mechanical and electrical (M&E) systems (relevant experience in ACMV/SMART FM will be an added advantage).
• Prior working knowledge of regulatory requirements and legislation.
• Proficient in using e-procurement platforms and experience preparing tender specifications.
• Ability to develop and maintain Standard Operating Procedures (SOPs) and conduct risk assessments.
• Good analytical and project management skills.
• Demonstrated leadership qualities and strategic planning capabilities.
• Team player with good interpersonal and communication skills to collaborate and manage various stakeholders.
• Good time management on tasks allocated, resourceful, self-motivated, driven with the ability to multitask.
• Positive work attitude, ability to work with all levels of staff, and strong team player.
• Excellent communication, problem solving, presentation, negotiation, and interpersonal skills.

Successful applicants will be offered a 2-year contract in the first instance.

Closing Date: 28 April 2025

If you are shortlisted for the position, you should hear from us within 30 days of the closing date of the advertisement.