Senior Manager, Administration (Temp Contract) [CSVD]

Workforce Singapore; Singapore; On-site; SGD 80,000 - 120,000; Full time

Job summary

A leading agency in Singapore seeks a dedicated professional with over 10 years of experience in facilities management and records administration. The role involves overseeing office planning, vendor relationships, and contributing to sustainability efforts while ensuring compliance with government regulations. Strong analytical, communication, and interpersonal skills are essential as you engage with various stakeholders and participate in strategic projects.

Qualifications

• Minimum 10 years' experience in public sector facilities and record management.
• Knowledge of government policies and sustainability reporting.
• Experience with vendor management.

Responsibilities

• Manage office space planning, lease administration, and ensure compliance.
• Oversee facilities management for optimal workplace conditions.
• Liaise with National Archives on records management initiatives.

Skills

Interpersonal Skills

Analytical Skills

Communication Skills

Tools

MS Word

Excel

PowerPoint

Tableau

Job description

What the role is:

As a detail-oriented professional, you will oversee administrative functions and records management operations, ensuring efficient systems and comprehensive support across the agency.

What you will be working on:

Your responsibilities include:-Manage Office Space Planning and Lease Administration: Optimise workplace space utilisation through strategic seating arrangements to support evolving business requirements; Oversee office lease management, including renewal processes and compliance with lease terms; Coordinate space planning initiatives to ensure efficient use of office premises;Workplace Facilities Management: Oversee office facilities management, including maintenance, operations and vendor relationships, to maintain optimal workplace conditions while ensuring compliance with prevailing safety and regulatory requirements; Manage all procurement, financial and budgeting activities for administration function;Records Management: Liaise with National Archives of Singapore (NAS) on all records management and file plan matters; Execute records management clean-up initiatives and maintenance; Monitor proper filing and documentation compliance.Sustainability: Monitor and analyse utility consumption (electricity and water); Prepare sustainability data for Annual Report disclosures; Render support to Green Team on their Sustainability activities;Project Participation: Participate in cross-division projects to contribute to the organisation's strategic objectives; Any other duties and ad-hoc duties as assigned.

What we are looking for:

Experience and Expertise: Minimum 10 years of related working experience in public sector facilities management and record management; Knowledge of government policies and procedures, record management and sustainability reporting; Experience in working with facilities management vendor and sustainability reporting; Basic knowledge of annual budgeting, finance and procurement will be advantageous.Communication and Interpersonal Skills: Strong interpersonal, communication, and writing skills, with the ability to engage effectively with stakeholders at all levels, from senior management to staff; Self-driven and a positive working attitude.Analytical and Technical Skills: Strong critical thinking and analytical skills especially in data analysis. Proficient with MS Word, Excel and PowerPoint and experience with data analytics and visualisation tools, with a preference for familiarity with Tableau. Familiarity with Government Instruction Manual and Workday financial systems.Personal Attributes: Resilient to time pressure and work demands, with a creative flair for problem-solving and innovation. Ability to multi-task and perform effectively in a fast-paced environment.All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting.

About Workforce Singapore

Workforce Singapore (WSG) is a statutory board under the Ministry of Manpower (MOM). It will oversee the transformation of the local workforce and industry to meet ongoing economic challenges.WSG will promote the development, competitiveness, inclusiveness, and employability of all levels of the workforce. This will ensure that all sectors of the economy are supported by a strong, inclusive Singaporean core.While its key focus is to help workers meet their career aspirations and secure quality jobs at different stages of life, WSG will also address the needs of business owners and companies by providing support to enable manpower-lean enterprises to remain competitive. It will help businesses in different economic sectors create quality jobs, develop a manpower pipeline to support industry growth, and match the right people to the right jobs