Senior Logistics Executive (Event Industry)

CARNIVAL WIZ PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading event logistics company in Singapore is seeking a seasoned logistics coordinator to manage pre-event planning, transportation, and on-site execution, along with team leadership responsibilities. The ideal candidate should be experienced in logistics planning, customs compliance, and inventory management. Strong communication skills are essential for effective coordination with clients and vendors.

Qualifications

• Strong communication skills for liaising with various stakeholders.
• Experience in logistics planning and execution.
• Ability to manage customs and regulatory compliance.

Responsibilities

• Liaise with event planners, clients, and production teams to understand logistical needs.
• Schedule and manage transportation of materials to/from venues.
• Handle customs clearance for imported event equipment and materials.
• Supervise loading/unloading operations at event venues.
• Maintain accurate inventory of event items.
• Organize reverse logistics after events.
• Lead a team of junior logistics executives and train event crew.

Job description

1. Pre-Event Logistics Planning

• Liaise with event planners, clients, and production teams to understand logistical needs
• Develop detailed logistics plans covering timelines, loading schedules, routes, and delivery checkpoints
• Identify and coordinate equipment requirements (e.g. staging, AV, lighting, booths, printed materials)

2. Transport & Vendor Coordination

• Schedule and manage transportation of materials to/from venues (local and international)
• Engage and supervise third-party logistics providers (3PLs), customs agents, freight forwarders, and rental vendors
• Arrange vehicle bookings, manpower, rigging services, and lifting equipment (e.g. forklifts, cranes)

3. Customs & Regulatory Compliance

• Handle customs clearance for imported event equipment and materials (temporary or permanent imports)
• Manage ATA Carnet applications, permits for special equipment, and ensure all items are compliant with local regulations
• Prepare and submit documentation: packing lists, invoices, trade permits, delivery orders

4. On-Site Execution & Support

• Supervise loading/unloading operations at event venues
• Coordinate crew deployment for set-up and teardown
• Troubleshoot last-minute delivery issues, missing items, or equipment malfunctions
• Ensure safety protocols and venue rules are strictly followed

5. Inventory & Asset Management

• Maintain accurate inventory of event items: displays, booths, decor, AV gear, banners, etc.
• Track movement of reusable items across multiple events
• Manage warehouse storage, return logistics, and damage reports
• Handle loss/damage claims and asset insurance if applicable

6. Post-Event Operations

• Organize reverse logistics: collection, packing, and return of all equipment
• Coordinate post-event disposal or recycling of used materials
• Produce event logistics reports: delivery issues, damage logs, staff performance
• Conduct lessons-learned sessions to improve future operations

7. Team Leadership & Administration

• Lead a team of junior logistics executives, drivers, or warehouse assistants
• Train event crew on loading/unloading procedures, documentation, and safety practices
• Track logistics costs, negotiate with vendors, and support budget planning
• Manage logistics-related purchase orders and invoicing