Senior Inventory Control & Order Fulfilment Administrator (Luxury Retail)

Luxury Careers Pte. Ltd.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading luxury brand seeks a logistics and inventory manager to oversee shipping processes, warehouse management, and compliance with regulations. The ideal candidate will have at least 2 years of relevant experience and proficiency in SAP and Excel.

Qualifications

• Minimum 2 years of experience in logistics and inventory management.
• Proficient in SAP software and Microsoft Excel.

Responsibilities

• Manage end-to-end invoicing and shipping processes.
• Collaborate with the 3PL service provider for warehouse management.
• Coordinate inbound and outbound high-jewelry shipments.

Skills

Logistics Management

Inventory Control

SAP

Microsoft Excel

Job description

About Our Client:

Become part of an esteemed Italian luxury brand, renowned for its exquisite jewelry, watches, perfumes, and refined accessories.

Key Responsibilities:

Inbound & Outbound Shipments

• Efficiently manage end-to-end invoicing and shipping processes by preparing and verifying all relevant documentation.

• Ensure full compliance with local regulations and internal company policies for all shipping activities.

Warehouse Management

Collaborate closely with the 3PL service provider to:

• Ensure proper storage of packaging and sales/support materials, avoiding damage or stock discrepancies.

• Deliver accurate and timely monthly inventory reports.

• Maximize warehouse space usage while maintaining neatness and adherence to designated floor areas.

• Ensure smooth and efficient execution of weekly delivery services.

Carnet Management

• Coordinate inbound and outbound high-jewelry (HJ) shipments for Singapore boutiques.

• Organize local movement of HJ items in collaboration with store and marketing teams.

• Manage all carnet-related processes, ensuring accurate tracking of validity, availability of counterfoils, customs endorsement/discharge, and CITES documentation.

• Perform regular stock reconciliation of HJ items across Singapore retail locations.

Buybacks, Returns & Stock Rebalancing

• Oversee buyback and defective return processes from stores and business partners.

• Coordinate stock rebalancing between Singapore boutiques.

• Prepare and issue commercial invoices (Intercompany and Business Partners) in accordance with legal, administrative, and customs regulations.

• Ensure accurate monthly shipping documentation and invoice routing to relevant departments for payment processing and approval.

• Prepare monthly consignment and reservation reports in collaboration with retail teams.

Inventory Control & Stock-Take

• Conduct regular physical stock counts, investigate discrepancies, and update system data per Finance & Administration (F&A) guidelines.

• Maintain product integrity and security throughout all logistics phases, in compliance with F&A and security procedures.

• Manage stock loans in coordination with Public Relations and Marketing teams, ensuring proper tagging, safekeeping, and adherence to compliance standards.

• Oversee staff purchase processes: reconcile purchases against boutique sales and report to Finance accordingly.

Events, Fairs & Staff Sales

• Plan and execute all logistics-related tasks supporting local/regional events, trade fairs, and internal staff sales initiatives.

Price Tag Management

• Assist Singapore boutiques in printing and preparing price tags during price revision activities.

Key Requirements:

• Minimum 2 years of experience in logistics and inventory management, ideally within the luxury sector.

• Proficient in SAP software and Microsoft Excel.

EA Personnel: R25129408

EA Licence: 22C1376