Senior Inventory Control & Order Fulfilment Administrator

Bvlgari; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

Bvlgari seeks a Senior Inventory Control & Order Fulfilment Administrator to join their Singapore team. This role encompasses managing shipments, warehouse operations, and ensuring inventory accuracy while adhering to company procedures. The ideal candidate possesses strong multitasking abilities, customer focus, and experience in inventory management, supporting both local and regional logistics activities.

Responsibilities

• Manage invoicing and shipping flows for inbound and outbound shipments.
• Coordinate buyback returns and stock-rebalancing activities.
• Perform periodic stock-take and manage inventory discrepancies.

Skills

Commitment

Initiative

Flexibility

Customer Focus

Multitasking

Agility

Event Logistics

Inventory Management

SAP software

Microsoft Excel

Job description

Founded in 1884, Bulgari’s name has today become emblematic of Italian excellence. Perfectly blending tradition and modernity, Bulgari uses its rich history to inspire audacious designs and produce truly colorful creations making us unique.

Part of LVMH Group, Bulgari offers a multitude of positions and activities around the world. Endless possibilities and dynamic career opportunities are available for both experienced professionals and recent graduates. At Bulgari, you are encouraged to demonstrate your potential by pursuing the career direction that suits your natural talents.

As a Senior Inventory Control & Order Fulfilment Administrator, you will support Singapore team through effectively and efficiently, manage inventory at 3PL warehouse, shipping and invoicing, by producing / verifying all relevant documentation and respecting local regulations, as well as Company procedures. Ability to travel overseas to support events as and when required.

Key Responsibilities:

Inbound and Outbound Shipments

• Effectively and efficiently, manage invoicing and shipping flows, by producing / verifying relevant documentation and respecting local regulations, as well as Company procedures.

Warehouse Management

Coordinate and manage well with 3PL service provider in ensuring:

• Packaging and Sales & Support Materials are properly stored without damage and missing stocks.
• Accurate monthly reports.
• Storage space is well maximized, neat and kept within specified floor area
• Weekly delivery services are performed smoothly and efficiently.
• Inventory Management System to be regularly maintained by working closely with Ferrari warehouse team in all aspects for inventory control for the system.

Carnet Management

• Coordinate inbound and outbound HJ shipments for Singapore stores.
• Organize and work with stores / marketing team on movements of HJs locally
• Ensure smooth management of carnets with Ferrari – Track closely validity, counterfoils availability, accurate customs endorsement/discharge. Cites to be closely monitored and updated as per shipment.
• Stock reconciliation of HJs with local stores.

Buybacks / Returns / Stock-rebalancing / Issuance of invoices / Consignment & Reservation reports

• Coordinate buyback returns from shops and business partners.
• Coordinate defective returns from Singapore stores.
• Coordinate stock-rebalancing activities between Singapore stores.
• Issue commercial invoice (Inter Company and Business Partners), respecting legal, administrative and customs requirements.
• Effectively and efficiently, manage invoicing and shipping flows, by producing / verifying all relevant documentation and respecting local regulations, as well as Company procedures. Check monthly movement reports and invoices are channeled to respective departments for payment approvals.
• Monthly prepare and coordinate with retail for consignment & reservation reports.

Stock-take / Staff purchase

• Perform periodic stock-take and manage pertinent data in the system, handling inventory discrepancies between physical and financial values according to F&A procedures and indications.
• Ensure proper product handling and integrity respecting Security and F&A procedures in all logistics process phases.
• Prepare and coordinate with PR Marketing on stocks loans. Stocks to be safe kept, tagged, adhere to stock take compliance regulations.
• Manage staff purchases according to Boutique sales – Compile & reconcile staff purchase for finance.

Events / Fairs / Staff sales

• Manage/perform all activities relating to Logistics support to events (local/regional), fairs and staff sales

Printing of Price Tags

• Support Singapore stores in printing price tags for price revision activities.

Competencies required for the role:

• Demonstrates a high level of commitment to achieving goals.
• Displays initiative and proactively seeks opportunities for improvement.
• Exhibits flexibility and adaptability, including hands-on responsibilities.
• Maintains a strong customer focus.
• Capable of multitasking and managing competing priorities in a fast-paced environment.
• Demonstrates agility and quick thinking to navigate and manage volatility.
• Possesses experience in event logistics and inventory management.
• Proficient in SAP software and Microsoft Excel.

Bulgari is an equal opportunity employer. We celebrate individuality and pride ourselves on creating a workplace where people feel involved, respected, valued, connected, and heard. A place where anyone/everyone belongs.