Senior Human Resource & Administration Executive

Responsibilities:

Compensation & Benefits:

• Prepare and submit IR8A and IR21 accurately and in a timely manner in accordance with IRAS requirements.

• Prepare and respond to government manpower or HR-related surveys and statutory reporting requirements when required.

• Liaise with external tax consultants on expatriate employee tax matters and ensure timely submission and compliance with tax authority requirements.

• Prepare and submit monthly Payroll Journal to the Finance Department for verification and reconciliation.

• Lead monthly payroll process and review accuracy before submission, ensuring compliance with CPF, IRAS, and MOM regulations.

• Verify tax-related reporting (IR8A, IR21) and benefit treatments.

• Prepare payroll-related reports and handle statutory claims (e.g., NS, government-paid leave).

• Analyse and prepare salary proposals and compensation reviews.

• Support annual salary reviews, promotions, and bonus cycles.

• Review staff insurance arrangements and support benefits benchmarking.

Performance Management & Talent Development:

• Maintain and enhance the performance appraisal system.

• Monitor personnel actions such as promotions, transfers, terminations, and disciplinary cases.

• Review and validate company organization charts prepared by junior staff.

• Support succession planning and career development frameworks.

Recruitment, Onboarding & Exit:

• Oversee and review the recruitment, onboarding, and exit processes managed by junior staff, ensuring completeness, compliance, and consistency with company policy.

• Ensure manpower requisitions are properly reviewed and approved.

• Oversee end-to-end recruitment, including interviews and coordination with agencies.

• Ensure compliance and completeness in onboarding, orientation, and induction.

• Conduct exit interviews and ensure exit clearance is smooth and documented.

Training & Certification Management:

• Review training needs analysis and coordination efforts carried out by junior staff and provide support or guidance where necessary.

• Identify and coordinate training needs and programs.

• Maintain and update mandatory testing and certifications (e.g., audiometric, offshore safety, color vision, GOC).

• Apply for government training grants (e.g., SDF) and monitor training evaluations.

HR Operations & Compliance:

• Supervise and review the work of junior HR team members.

• Oversee HR documentation, reporting, filing, and compliance with audit requirements.

• Maintain HRMS data accuracy (e.g., Just Login) and support reporting needs.

• Oversee work pass applications, renewals, cancellations, and updates handled by junior staff, and ensure compliance with regulatory requirements.

• Liaise with insurers on staff movement and claims.

• Ensure adherence to the Employment Act, CPF, MOM, IRAS, and other statutory obligations.

• Participate in PDPA-related activities and ensure HR data confidentiality.

Employee Engagement & Administration:

• Oversee employee engagement initiatives and wellness programs executed by junior HR staff, ensuring alignment with company culture and inclusivity.

• Supervise administrative support related to staff accommodation, office access, and vehicle coordination managed by junior staff.

• Ensure continuity and escalation handling in the absence of administrative team members.

• Review and approve administrative reports and staff-related logistics documentation where necessary.

ISO & QMS Documentation:

• Assist in control, maintenance, and audit readiness of HR ISO/OHSAS documentation.

Other Duties:

• Perform other ad-hoc HR and admin assignments as directed by the HOD.

Requirements:

• Diploma or Degree in HR Management or a related discipline.

• Minimum 5 years of relevant HR experience, including payroll and compliance.

• Ability to supervise and mentor junior staff.

• Strong initiative, accountability, and attention to detail.

• High integrity and discretion in handling confidential matters.

• Familiar with HRMS platforms (e.g., JustLogin) and MS Excel.

• Knowledge of Singapore employment laws and statutory reporting.

Salary: $4,200 - $4,700

Time: 9am - 6pm

Location: Loyang Lane

By submitting an application or your resume, you are deemed to have consented to Dynamic Human Capital Pte Ltd collecting, using and disclosing your personal data for the purposes stated in our privacy notice (https://dhc.com.sg/privacy-policy). You acknowledge that you have read, understood, and agree with the terms in our privacy notice.

We regret to inform you that only shortlisted applicants would be notified.

Dynamic Human Capital Pte Ltd | EA License No.: 12C6253
Han Tze Jian | EA Personnel No.: R1658384