Senior Facility Executive/Assistant Facilities Manger

CEVA Logistics Singapore Pte Ltd; Singapore; On-site; SGD 80,000 - 120,000; Full time

Job summary

A leading global logistics provider is seeking a Facilities Manager to oversee day-to-day operations in Singapore. This role involves managing maintenance programs, ensuring compliance with regulations, and collaborating with various internal teams to achieve corporate objectives. Ideal candidates will possess a degree in Facilities Management or Engineering and at least 5 years of experience in a similar role.

Benefits

Competitive annual leave entitlement

Pension plan

Health and life assurance

Qualifications

• Minimum 5 years managing facilities in industrial or commercial settings, preferably logistics.
• Strong technical knowledge of M&E systems and familiarity with regulatory guidelines.
• Ability to manage multiple projects in a fast-paced environment.

Responsibilities

• Manage daily facility operations and preventive maintenance programs.
• Collaborate with internal teams and oversee service providers' performance.
• Ensure compliance with health, safety, and environmental regulations.

Skills

Project Management

Negotiation

Communication

Organizational Skills

Detail-Oriented

Education

Bachelor’s Degree in Facilities Management

Engineering

Tools

Microsoft Office

AutoCAD

FM Software

Job description

CEVA Logistics, a world leader in third-party logistics, provides global supply chain solutions to connect people, products, and providers around the world. Headquartered in Marseille, France, CEVA Logistics offers a broad range of end-to-end, customized solutions in contract logistics and air, ocean, ground, and finished vehicle transport in 170 countries worldwide, thanks to its approximately 110,000 employees at about 1,500 facilities. With a pro forma 2023 revenue of US$20.2 billion, CEVA Logistics is part of the CMA CGM Group, a global player in sea, land, air, and logistics solutions.

YOUR ROLE

The candidate will be part of CEVA’s Facilities & Security Department and assigned to our logistics office/warehouse to manage day-to-day facility operations and provide seamless, customer-focused solutions to achieve corporate excellence and objectives.

WHAT ARE YOU GOING TO DO?

Primary Responsibilities

• Manage and implement preventive maintenance programs for key infrastructure systems, including ACMV, M&E services, BMS, Security Access Control, Cleaning & Pest Control, Landscaping, and General Building Services, to ensure optimal performance and lifespan.
• Develop and execute preventive maintenance work plans to ensure uninterrupted facility operations and contract compliance.
• Evaluate and manage service vendors/contractors for maintenance, servicing, and repair works; ensure M&E systems and equipment function reliably.
• Monitor and ensure timely renewal of all authority licenses and term maintenance contracts.
• Manage and coordinate Addition & Alteration (A&A), refurbishment, reinstatement, renovation, and other capital works to ensure quality, compliance, and timely delivery.
• Collaborate with internal teams (Operations, IT, QHSE) to drive continuous improvement in facilities performance and standards.
• Oversee and evaluate the performance of service providers (hard and soft services), ensuring KPIs and SLAs are met.
• Promptly address user feedback and ensure rectification works are completed with minimal disruption.

Secondary Responsibilities

• Ensure all facility operations comply with applicable health, safety, and environmental regulations and corporate policies.
• Define facility maintenance requirements and incorporate sustainability and cost-effectiveness into maintenance strategies.
• Monitor and manage budgets, track expenditures, and identify cost-saving opportunities.
• Liaise with internal stakeholders, clients, landlords, contractors, and suppliers to maintain high service standards and communication.
• Lead and support execution of ad hoc works and CAPEX projects.
• Source quotations, assess technical specifications and cost estimates, and make recommendations for management approval.
• Ensure all works comply with relevant regulatory codes and standards.
• Support M&E-related aspects of Asset Enhancement Initiatives (AEI).
• Assist in maintaining Green Mark Certification and preparing for building audits.
• Perform any other duties as assigned by supervisor or management.

WHAT ARE WE LOOKING FOR?

• Bachelor’s Degree in Facilities Management, Building Services, Engineering, or a related discipline.
• Minimum 5 years of hands-on experience managing facilities in industrial or commercial environments; logistics industry experience preferred.
• Strong technical knowledge of M&E systems and familiarity with local regulatory guidelines, building codes, and safety standards.
• Ability to manage multiple projects and priorities in a fast-paced, dynamic environment.
• Resourceful, detail-oriented, results-driven, with excellent organizational and time management skills.
• Strong interpersonal, negotiation, and communication skills; able to engage effectively with internal and external stakeholders.
• Proficient in Microsoft Office applications; knowledge of AutoCAD or FM software is an advantage.
• Ability to work independently and as part of a team.

WHAT DO WE HAVE TO OFFER?

We foster a culture of reward and recognition, aiming for our employees to grow, develop, and be part of our journey. We offer a benefits package that includes competitive annual leave entitlement, pension, health, and life assurance. If you want to work for one of the top logistics providers in the world, get in touch to find your next role.

ABOUT TOMORROW

We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. Join CEVA for a challenging career.