Senior Facilities Executive

Straits Retail Property Management Services; Singapore; On-site; SGD 100,000 - 125,000; Full time

Job summary

A leading property management firm in Singapore seeks a Facilities Management professional to assist in operations and building maintenance. The role includes coordinating facility matters, supervising technicians, and ensuring compliance with regulations. The ideal candidate has a Diploma/Degree in Engineering or Building Management, with at least 2 years of experience and strong organizational skills.

Qualifications

• Minimum 2 years of related experience in property management or commercial building administration.
• Highly motivated, meticulous and willing to be cross-trained in various aspects of facilities.
• Good communication and organization skills.

Responsibilities

• Assist the Facilities Manager in operations and building maintenance.
• Coordinate with the team on various facility matters and assist in operations issues.
• Monitor the efficient operation of the building’s systems and equipment.
• Conduct joint inspections for unit take over and hand over to tenant.
• Ensure proper documentation on processes within tenant fit out folders.
• Monitor site works quality and compliance.
• Oversee the tenant’s fit-out program.
• Spot problem areas.
• Maintain policies and procedures for building operations.
• Prepare monthly management reports and memoranda.
• Responsible for contract monitoring.
• Maintain property management system for Facilities department.
• Supervise a team of Technicians.

Education

Diploma/ Degree in Engineering or Building Management

Job description

Responsibilities:

As a member of the Facilities Management Team, your job scope includes the following:

• Assist the Facilities Manager in all aspect of operations and building maintenance

• Coordinate with the team on various facility matters and assist in various operations issues

• Assist to monitor the efficient operation of the building’s systems and equipment

• Convene and conduct joint inspections for unit take over and hand over to tenant

• Ensure proper documentation on all processes within a tenant fit out folders for official recording of all proceedings within the document controller’s record system

• Monitor site works quality and compliance with Tenancy Designer’s approved design and statutory authorities regulations

• Oversee the tenant’s fit-out program and conformance to Company’s requirement

• Able to spot problem areas

• Maintain policies and procedures for the building operations, maintenance, administration and management

• Prepares monthly management reports, building circulars and memoranda

• Responsible for contract monitoring

• Responsible for maintaining the property management system for Facilities department

• Supervise a team of Technicians

Requirements

• Diploma/ Degree in Engineering or Building Management

• Minimum 2 years of related experience in property management or commercial building administration

• Highly motivated, meticulous and willing to be cross-trained in various aspects of facilities

• Team player with good communication and organization skills

• Perform multiple tasks effectively