Senior Executive, Student Experience & Secretariat

Nanyang Technological University; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

NTU invites applications for a senior administrative role supporting the Vice Provost (Student Experience) and AVP(SE). You will manage appointments, meetings, documentation, minutes, reports and event logistics while coordinating with Colleges, Schools, and departments across the University.

The successful candidate will have a degree or equivalent, at least 10 years of relevant experience supporting senior management in a fast-paced environment, excellent planning and communication skills, and

Qualifications

• Degree qualification or equivalent, preferably with relevant working experience in IHL environment.
• At least 10 years of relevant work experience, supporting and working with senior management in a fast-paced and challenging environment.
• Good planning, organizational and problem-solving skills.
• Strong interpersonal skills and emotional intelligence.
• Good written and oral communication skills.
• Good time management skills.
• Flexibility and Adaptability in a fast-paced environment.
• IT savvy with good knowledge in Microsoft Office Applications.

Responsibilities

• Execute core administrative functions to support VP/AVPs pertaining to student experience matters, information management and stakeholder reporting, ensuring confidentiality, speed and accuracy.
• Manage VP/AVPs schedule, appointments, travel arrangements and submission of various claims, including VP/AVPs role-based email account and calendar.
• Coordinate and provide logistic support to student experience-related events and visits.
• Assist with the preparation and collation management reports and presentation slides for VP/AVPs and think of ways to best present these information concisely to support the intent of the presentation.
• Provide secretariat support to draft minutes of meeting and disseminate for review and circulation.

Skills

Planning

Organizational skills

Problem-solving

Interpersonal skills

Emotional intelligence

Written and oral communication

Time management

Flexibility

Adaptability

Microsoft Office

Education

Degree qualification or equivalent

Tools

Microsoft Office

Job description

NTU invites applications for a senior administrative role supporting the Vice Provost (Student Experience) and AVP(SE). You will manage appointments, meetings, documentation, minutes, reports and event logistics while coordinating with Colleges, Schools, and departments across the University.

The successful candidate will have a degree or equivalent, at least 10 years of relevant experience supporting senior management in a fast-paced environment, excellent planning and communication skills, and