Senior Executive, Shipping Operations

AURORA TANKERS MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading company in maritime operations is seeking a skilled professional to manage vessel movements and cargo operations. The ideal candidate will have 2-5 years of relevant experience, a degree in Maritime Studies, and strong communication skills. This role involves coordinating with various stakeholders and ensuring efficient voyage management.

Qualifications

• Minimum 2-5 years of relevant experience in tanker or dry bulk operations.
• Strong command of English, both verbal and written.
• Investigative nature and team player.

Responsibilities

• Manage vessel movements and cargo transfer operations.
• Assist in managing voyage costs and controls.
• Update IMOS and prepare all necessary documentation.

Skills

Communication

Coordination

Analytical Mindset

Multitasking

Detail-oriented

Education

Degree or diploma in Maritime Studies

Job description

Job Responsibilities

Effective management of vessels through monitoring vessel’s movements and cargo transfer operations, ensuring that voyages are performed efficiently and costs are minimized.

1. Assist Senior Operations Manager and Chartering Managers in managing voyage costs and controls.
2. Update IMOS and prepare all documentation, including invoices, demurrage statements, correspondence on PNI cases, bunker purchases, accounts receivables, and payments.
3. Monitor reports from ships and analyze time charter equivalent variations.

Operational Tasks

• Update IMOS system daily.
• Communicate with Masters and brokers regarding voyage orders, cargo stowage plans, port restrictions, etc.
• Relay information to charterers, owners, ports, and agents.
• Appoint and monitor agents’ work related to vessel port entry/exit and other arrangements.
• Arrange estimated port disbursements prior to vessel arrival.
• Manage bunker requisitions, chemicals, and fresh water supplies in advance.
• Upload arrival, departure, noon reports, and SOF into IMOS.
• Calculate laytime and coordinate with charterers/brokers.
• Monitor vessel downtime and upload data into IMOS.
• Provide bi-weekly itineraries.
• Send freight invoices within 2 working days.
• Gather information on main ports in the vessel's area of operation.
• Check details on special cargos and port planning.
• Prepare and update invoices in IMOS.
• Process payments for chemicals, fresh water, and other services.
• Follow up on outstanding demurrage, AWRP, freight taxes, etc.
• Handle PNI claim payments.
• Prepare and release physical original Bill of Lading (OBL).

Requirements

• Minimum 2-5 years of relevant experience in a tanker or dry bulk owner/operator setup.
• Strong command of English, both verbal and written.
• Excellent communication and coordination skills with the ability to multitask.
• Detail-oriented with an analytical mindset.
• Investigative nature.
• Team player.
• Degree or diploma in Maritime Studies.