Senior Executive, Recruitment Operations

Nanyang Technological University; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

Nanyang Technological University seeks a Senior Executive, Recruitment to oversee HR operations for administrative recruitment. The role involves managing the recruitment process, ensuring compliance with fair employment practices, and delivering a positive candidate experience. With strong organisational and interpersonal skills required, candidates with relevant diplomas or degrees and HR experience are encouraged to apply.

Qualifications

• 4 years of HR experience with Diploma or 2 years with Degree.
• Ability to work independently and collaboratively in a fast-paced environment.
• Good understanding of HR practices and related legislation.

Responsibilities

• Manage end-to-end recruitment activities, including posting job ads and arranging interviews.
• Conduct background checks and manage candidate files accurately.
• Prepare appointment letters and assist with HR documents.

Skills

Communication

Planning

Organisation

Interpersonal skills

Attention to detail

Teamwork

Service-oriented mindset

Education

Diploma in Business Administration, Human Resources, Social Sciences, or related discipline

Degree in Business Administration, Human Resources, Social Sciences, or related discipline

Tools

Microsoft Office

WorkDay Recruitment Module

Job description

The Senior Executive, Recruitment will support the HR operations relating to recruitment of administrative positions for the University. This includes the end-to-end recruitment, ensuring alignment with fair employment practices and creating a positive candidate experience. The Senior Executive is to ensure the delivery of services within stipulated Service Level Agreements (SLAs) and be involved in process improvement projects.

Service Delivery

Manage end-to-end cycle of recruitment activities:

• Prepare and post job advertisements on various employment portals to attract qualified candidates.
• Arrange and coordinate interviews between candidates and hiring managers, ensuring all details are managed effectively.
• Work closely with Talent Acquisition (TA) team and HR Business Partners (HRBP) to streamline the interview process.
• Collaborate with hiring managers and TA team on Workday processes regarding candidate interviews to ensure timely submission of interview feedback and evaluations.
• Conduct thorough background and reference checks for prospective candidates.
• Ensure completeness of candidates’ applications and required documentation.
• Monitor probation periods and coordinate with HRBPs / Hiring managers to conduct performance reviews to complete the employees’ probation and confirmation process
• Organise and maintain candidate files for governance.
• Prepare and issue letters of appointment, confirmation, and other relevant HR documents.
• Update and maintain candidates' profiles and hiring records accurately in the Workday system.
• Support other adhoc assignments/projects undertaken by the team

Requirements

• Diploma in Business administration, Human Resources, Social Sciences, or a related discipline with 4 years of experience, OR
• Degree in Business administration, Human Resources, Social Sciences, or a related discipline with 2 years of experience
• Excellent communication, planning, organisation, interpersonal skills
• Able to work independently as well as in a team
• Able to handle high volume of transactional works and to work collaboratively in a fast-paced environment.
• Attention to detail and accuracy.
• Good understanding of common HR practices and Employment related legislation
• Proficient in Microsoft Office applications (i.e. Word and Excel)
• Positive attitude with a service-oriented mind-set
• Proficient in WorkDay Recruitment Module is an advantage

We regret to inform that only shortlisted candidates will be notified.