Senior / Executive Operations cum Personal Assistant

ANG MO KIO - THYE HUA KWAN HOSPITAL LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A healthcare institution in Singapore is seeking an Operations and Personal Assistant. This role involves tracking budgets, ensuring compliance, and providing administrative support to the director. Candidates should have a diploma or degree in a relevant field and possess strong communication skills and proficiency in MS Office. Experience requirements vary based on qualifications.

Qualifications

• Minimum Diploma; preferably a degree holder.
• 2 years of experience for degree holders; 10 years for diploma holders.
• Proficient in taking minutes and using MS Office.

Responsibilities

• Track budgets across various units.
• Ensure compliance with documentation in the department.
• Assist the director with scheduling and managing calendars.

Skills

Interpersonal communication skills

Time management

Initiative

Education

Diploma or Degree in Business Administration or relevant field

Tools

Microsoft Word

Microsoft Excel

Job description

Job Purpose

To participate in executing strategic objectives to support the business & operations of the hospital and to drive continuous improvement initiatives.

Responsibilities

Operations:

• Track budgets across the various units.
• Ensure proper documentation compliance in the department.
• Track department KPIs.
• Track department projects.
• Take on adhoc functions/duties pertaining to operations.

Personal Assistant Duties:

• Assist the director with scheduling and managing calendars.
• Take meeting notes and minutes.
• Assist with general administration and clerical duties.
• Undertake other task as given.

Requirements

• Minimum Diploma. Preferably degree in BA or any other relevant field.
• Degree holder with 2 years of experience; or Diploma with 10 years of experience.
• Proficient with taking minutes, using Microsoft word and excel.
• Speaks good English.
• Excellent Interpersonal / Communication skills.
• Great Initiative and Team Player.
• Good Time Management and Prioritization skills.