Senior Executive - Operations

Methodist Welfare Services; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A community service organization in Singapore seeks a Facilities Supervisor to oversee maintenance operations, manage contractors, and ensure compliance with safety standards. Candidates should have a Diploma/Degree in Facilities Management and 3-4 years of operational experience, including 2 years in a supervisory role. Strong interpersonal skills, analytical thinking, and proficiency in MS Office are required.

Qualifications

• 3-4 years of operational experience in facilities/M&E/project management.
• 2 years in a supervisory role.
• Able to monitor compliance to work processes.

Responsibilities

• Conduct regular inspections of facilities and manage maintenance.
• Advise Management on building conditions and improvements.
• Respond to emergency maintenance calls.

Skills

Team player

Interpersonal skills

Negotiating skills

Analytical thinking

Education

Minimum Diploma/Degree in Building/Facilities Management

Tools

MS Office applications

Job description

Methodist Welfare Services – Choa Chu Kang

Conduct regular inspections of facilities, trouble shoot problems, collate and assess reports on defects and damages and supervise in-house preventative maintenance where possible

Advise the Management on the general condition of the building and its facilities and make recommendations for improvements and upgrades

Educate and train Operations staff on the proper and safe usage of equipment and installations

Respond to all emergency maintenance calls, including after office hours and during weekends / public holidays

Maintain appropriate documentation of maintenance and repair records

Plan and implement a fire safety system to ensure that the Home meets all fire and building code safety standards

Supervise the Operations team in the overall maintenance of the Home

Contract Management

Define scope of contractual or project / renovation works, obtain quotations/tenders and make recommendations on the most viable offers

Oversee and manage the appointed contractors to ensure that they conform to the required standards

Monitor schedule of contracts and activate the renewal process when due

Verify work completion for payment

Inventory Management

Design and maintain a storage and dispensing system for goods and assets

Oversee record, storage and issue of donated items

Supervise the proper inventory management of medical and non-medical supplies and ensure that adequate stocks are available to meet the operational requirements

Supervisory Duties

Ensure efficient day-to-day operations of the Maintenance / Laundry team and driver

Manage the Maintenance, Laundry and Store team as well as driver inclusive of recruitment, discipline and performance appraisal

Inform the Manager of disciplinary issues in the section

Ensure compliance of the Maintenance, Laundry and Store team as well as the driver to workplace safety standards

Administrative Duties

Develop and maintain operating procedures for the department and ensure compliance

Verify Invoices for issue of payments and monitor that expenses are kept within approved budget allocation

Assist the Manager in budget exercises to ensure sufficient provisions for proper upkeep of the Home

Others

Participate as member of the Home’s Fire Safety Committee

Participate, and at times, lead, in inter-department work improvement projects

Cover the duties of the (Senior) Executive – Operational Services in his / her absence

Any other duties as assigned by the Manager or Head of Centre

Job Requirements

Qualifications

Minimum Diploma/Degree in Building/Facilities Management or an equivalent

3-4 years of operational experience in facilities/M&E/project management and procurement, with 2 years in a supervisory role

Competency Requirements

Core

• A team player with excellent interpersonal and negotiating skills
• Able to work independently and deliver under tight timeline
• Able to monitor compliance to work processes and workplace safety standards
• Able to manage resources – manpower & budget
• Apply analytical thinking towards problem solving

Technical/Functional

• IT savvy
• Good working knowledge of MS Office applications (e.g. Excel, Word, PowerPoint)

Leadership

• Able to lead a team towards achievement of departmental goals