Senior Executive, Facility & Admin

SICK Product Center Asia Pte Ltd; Singapore; On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a Facility Manager to enhance employee experience through effective facility management and administrative processes. This role involves ensuring compliance with health and safety regulations, optimizing office space, and managing vendor contracts to maintain high standards of office facilities. The ideal candidate will possess strong problem-solving skills, a proactive mindset, and the ability to work independently and collaboratively. If you are driven to improve productivity and sustainability in a dynamic work environment, this opportunity is perfect for you.

Qualifications

• 5+ years of experience in facility management or related fields.
• Experience in hospitality or service industry is a plus.

Responsibilities

• Develop and ensure compliance with health & safety regulations.
• Manage office facilities and oversee preventive maintenance.
• Support budget preparation and monitor facility expenses.

Skills

Facility Management

Problem Solving

Vendor Management

Communication Skills

Organizational Skills

Education

Diploma/Degree in Facility Management

Degree in Engineering

Tools

MS Office Suite

Job description

Role & Responsibilities:

• Develop, implement and ensure compliance with facility, health & safety, environmental regulations and audit requirements.

• Oversee the smooth upkeeping of office facilities through preventive maintenance and upgrades.

• Monitor cleaning standards and supervise contract cleaners and pest control.

• Manage staff & visitor access registration and support reception inquiries to direct to the right functions.

• Enhance employee experience through facility and administrative processes on productivity improvements and digital initiatives.

• Closely partner with stakeholders and manage contracts for office maintenance, supplies, equipment, and renovations.

• Maintain accurate records of office assets, supplies, and equipment.

• Review vendor management and streamline cost for efficiencies and cost control.

• Support facility and administration budget preparation and monitoring.

• Provide administrative and logistic support for internal trainings, company events, and external visits.

• Drive and implement sustainable campaigns and initiatives to reduce environmental impact.

• Optimize space allocation and utilization to optimize the usage of office space.

• Management of offsite rental apartments, including tenancy agreements, renewals and maintenance.

• Provide business continuity support (act as key support role for training administration or benefits administration) and undertake facility & admin related duties as assigned.

Requirements:

• Possess a diploma/degree in Facility Management, Engineering, or any other relevant qualification with at least 5 years of relevant working experience.

• Experience / exposure to hospitality, tourism / service industry is a bonus.

• Excellent facility management, problem solving and effective supervision and coordination with a team of contractors and service providers

• Familiar with procurement procedures, contract terms and conditions and managing vendors and suppliers

• Proactive mindset, strong drive for results, meticulous and possess high level of discretion and integrity

• Hands on and able to carry out heavy items

• Resourceful, able to multi-task with strong planning, organization and implementation skills

• Good communication and writing skills

• Able to interact with different levels of people and across different functions

• Able to work independently and as a team

• Proficient in MS Office Suite and keen to learning new skills and knowledge

• Responsible, good team spirit, positive and with good learning ability.

• Flexible and nimble towards organizational change and development