Senior Executive / Executive (Planner - Planning & Scheduling)

Programme Planning & Scheduling

• Prepare Overall Schedule based on programme information.
• Plan and schedule timetables with scheduling system (Syllabus Plus) and release timetables within the given timeframe.
• Work with Heads of Schools to schedule assignments to academics (Full Time / Associates) and to ensure full-time academics are prioritized and optimally assigned to teaching assignments.
• Liaise with vendors for outsourced tasks, such as lecturer placement, issuance of contract, payroll processing, assessment marking fee, etc and support in providing necessary data and information where required.
• Manage and update the pool of Associated Lecturers.
• Daily check of assigned classes to ensure class starts as per schedule.
• Liaise with University partners on scheduling related matters: students’ pathway, teaching load etc for assigned programmes.
• Provide accurate information and schedule promptly and updates to relevant stakeholders as necessary.

Resource Planning & Data Management

• Plan and manage resources (e.g. room, lecturers) using Syllabus Plus to ensure smooth delivery of programmes.
• Input, maintain and update information and data to student management system and/or other applicable applications.
• Ensure all assigned teaching staff and modules are registered with CPE.
• Liaise with the Programme Management team for customized student pathways, tutorial groupings, assessments, etc for the assigned programmes.

Exams

• Work with Exam Team to plan examination schedules for assigned programmes.
• Liaise with Exam Centre for main and re-exams.

Others

• Support in providing data during budgeting exercise.
• Support in conducting orientation for newly appointed associate lecturers.
• Any other ad-hoc duties as required by the company from time to time.

Requirements

• Diploma/Degree holder in any discipline with 1-3 years of experience.
• Assist in events and orientation 2-4 times per year.
• Good team working skills and a flexible approach to delivering team results.
• Ability to plan, prioritize and organize own work independently to achieve agreed results, often under pressure.
• Good oral and written communication skills and ability to liaise and network with internal and external stakeholders.
• Excellent administrative and organizational skills with a good level of numeracy, accuracy, and attention to detail.
• Good understanding of higher education qualifications in Singapore and internationally.
• Good working knowledge of Microsoft Office applications including Word, PowerPoint, and Excel. Knowledge and experience in using resource optimization tools will be advantageous.
• Prior experience in the Private/Education Industry preferred.

We regret to inform you that only shortlisted candidates will be notified.