Senior Executive/ Executive, Healthcare Department Administration

What you'll be doing

• Manage HOD’s calendar, schedule meetings, and coordinate department activities
• Handle department communications, including screening emails and disseminating information to relevant stakeholders
• Provide administrative support such as leave and on-call roster management, claims processing, training records, and onboarding for clinicians
• Assist with travel logistics for HOD and clinicians attending conferences or external engagements
• Oversee department expenditure, training funds, and staff welfare funds, ensuring proper budget planning and execution
• Organise departmental events, welfare activities, and engagement initiatives for clinicians and staff
• Support clinical recruitment, clinician performance management, and fellowship programs
• Assist in clinical training, examinations, and facilitate documentation for faculty appointments and recognitions
• Act as a point of contact for IT asset management, procurement, and operational needs
• Provide secretariat support, including drafting messages for department-wide announcements, tracking appointments, and maintaining key department records
• Perform any other duties as assigned to support department operations

What we're looking for

• Bachelor Degree in Business Administration/ Healthcare Management or related studies
• 1 - 3 years of experience in administration, department coordination, or executive support within a healthcare setting is preferred
• Strong organisational and multitasking skills to manage multiple responsibilities effectively
• Excellent communication and interpersonal skills to liaise with internal and external stakeholders
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and administrative systems
• Ability to work independently and collaboratively in a fast-paced healthcare environment

Interested applicants, kindly furnish us with your full and detailed resume in MS Word format and click the Apply Now button.

We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualifications will still be considered on individual merits and may be contacted for other opportunities.

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