Senior Executive/ Executive, Administration

Communicable Diseases Agency (CDA); Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

The Communicable Diseases Agency (CDA) seeks a Personal Assistant to support two Group Directors in Operations, Strategy, Communications, and Engagement. This role involves managing schedules, organizing travel, and coordinating meetings while providing administrative support in a fast-paced environment. Ideal candidates should possess 2-3 years of relevant experience, excellent communication skills, and strong stakeholder management capabilities.

Qualifications

• 2 to 3 years’ experience in office administration and finance or related field preferred.
• Good written and verbal communication skills.
• Competent stakeholder management skills.

Responsibilities

• Provide administrative and secretariat support to both Group Directors.
• Manage internal and external correspondences.
• Coordinate meetings and prepare facilities.

Skills

Office administration

Stakeholder management

Written communication

Verbal communication

IT proficiency

Job description

[What the role is]

Personal Assistant to Group Director (Operations & Strategy) and Group Director (Communications & Engagement)

To provide high-level administrative support to Group Director (Operations & Strategy) and Group Director (Communications & Engagement) as the primary point of contact for both Group Directors (GDs). Efficiently oversee the GD's schedule, organize travel plans, manage correspondence, and aid in diverse administrative duties as needed.

You will be working in a fast-paced and highly volatile environment that would require the ability to manage multiple priorities and stakeholders at the same time.

[What you will be working on]

• Provide administrative and secretariat support to both Group Director (Operations & Strategy) and Group Director (Communications & Engagement), including but not limited to:
• Liaise with internal and external parties, answer to calls and make travel arrangements.
• Manage internal and external correspondences
• Schedule appointments, maintain calendar(s) and send reminders.
• Provide administrative support such as making travel claims for the GD(s)
  
  

Coordinate meetings

• Liaise with parties from both internally and externally on meeting dates, time and venue.
• Prepare facilities for scheduled meetings, and arrange refreshments (where required)
• Support the finance and procurement functions
• Support the admin and logistics functions
• Support in staff welfare matters, including organizing of staff welfare activities
• Contribute to cross-functional projects across the division, when assigned.
• Represent the division for relevant workgroups and committees
• Any other assigned duties
  
  
  

[What we are looking for]

Relevant Experience

• 2 to 3 years’ experience in office administration and finance or related field preferred
• Good written and verbal communication skills
• Competent stakeholder management skills
• Requisite IT skills (proficiency in using MS Word, Excel, Powerpoint and Outlook)
  
  
  

PERSONAL CHARACTERISTICS & BEHAVIOURS

• Organised and have a strong sense of structure in managing work processes.
• Resourceful individual who can work well with a diverse group of stakeholders.
• Adaptable, patient, strong interpersonal skills
• Self-motivated and able to work independently.