Senior Executive Assistant, Zone Operations, PHCC

National University Health System; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

National University Health System is seeking proactive administrative staff to support Community Operations, delivering community-based programmes and services. You will handle data entry, scheduling, and billing, while maintaining databases and supporting onboarding and access provisioning for staff.

The role emphasizes strong organisational skills, teamwork, and excellent communication, with weekend support as needed in a fast-paced healthcare environment.

Qualifications

• Diploma in any discipline.
• At least 2 years of relevant working experience in administration, operations or customer service.
• Strong organisational skills with attention to detail and accuracy.
• Self-motivated, resourceful and able to work independently as well as in a team.
• Good interpersonal, written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel and PowerPoint).
• Comfortable working in a fast-paced environment and managing multiple priorities.
• Able to support operational requirements on weekends and public holidays when required.

Responsibilities

• Provide administrative support for the day-to-day operations of Community Care programmes and services.
• Perform data entry, appointment scheduling and billing of services in a timely and accurate manner.
• Maintain and update operational databases and systems in accordance with established guidelines.
• Coordinate staff onboarding and offboarding activities, including access requests, equipment provisioning and account termination.
• Ensure new hires receive the necessary access rights and equipment on their first day of work.
• Ensure all access rights and equipment are recovered and terminated promptly upon staff departure.
• Manage and respond to enquiries received via phone calls and other communication channels.
• Provide professional and timely assistance to residents, partners and internal stakeholders.
• Monitor and maintain inventory levels of consumables, equipment and operational supplies.
• Coordinate procurement and replenishment to ensure operational readiness.
• Support community events and outreach activities as required.
• Undertake any other duties and projects assigned by the supervisor.

Skills

Organisational skills

Attention to detail

Communication skills

Teamwork

Data entry

Scheduling

Education

Diploma (any discipline)

Tools

Microsoft Office

Job description

We are seeking proactive and detail-oriented individuals to provide operational and administrative support to Community Operations in delivering community-based programmes and services that promote healthy lifestyles and improve population health outcomes.

Operations & Administration

• Provide administrative support for the day-to-day operations of Community Care programmes and services.
• Perform data entry, appointment scheduling and billing of services in a timely and accurate manner.
• Maintain and update operational databases and systems in accordance with established guidelines.

Staff Administration

• Coordinate staff onboarding and offboarding activities, including access requests, equipment provisioning and account termination.
• Ensure new hires receive the necessary access rights and equipment on their first day of work.
• Ensure all access rights and equipment are recovered and terminated promptly upon staff departure.

Customer Service & Enquiries

• Manage and respond to enquiries received via phone calls and other communication channels.
• Provide professional and timely assistance to residents, partners and internal stakeholders.

Inventory & Logistics

• Monitor and maintain inventory levels of consumables, equipment and operational supplies.
• Coordinate procurement and replenishment to ensure operational readiness.

Other Duties

• Support community events and outreach activities as required.
• Undertake any other duties and projects assigned by the supervisor.

Requirements

• Diploma in any discipline.
• At least 2 years of relevant working experience in administration, operations or customer service.
• Strong organisational skills with attention to detail and accuracy.
• Self-motivated, resourceful and able to work independently as well as in a team.
• Good interpersonal, written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel and PowerPoint).
• Comfortable working in a fast-paced environment and managing multiple priorities.
• Able to support operational requirements on weekends and public holidays when required.

Preferred Attributes

• Experience in healthcare, community care or frontline operations would be advantageous.
• Strong customer service orientation and stakeholder management skills.
• Familiarity with administrative systems, scheduling and billing processes will be an added advantage.