Senior Executive Assistant (UP$4500/Changi Business Park/AWS+VB)

Summary:

• UP$4500
• Mon – Fri
• 8.30am – 5.30pm
• Changi business park
• AWS+VB
  

Responsibilities:

• Prepare materials and presentations for meetings, including business development discussion, ensuring all necessary documentation is provided.
• Conduct simple research and efficiently organize data for the creation of reports and presentations.
• Prepare agendas, take accurate meeting minutes, and distribute follow-up action items.
• Perform administrative support, including managing calendars and expenses claims for the C-Suites/Top Management.
• Manage travel arrangements including flights, visa applications, ground transportation, accommodation, dining, and other activities (for APAC Team).
• Handle expat management such as accommodation, schooling, vehicle, and visa matters.
• Document management including printing and filing.
• Organization of events in Singapore and other APAC countries.
• Other ad-hoc duties as assigned.

Administration:

• Act as a liaison between staff and IT department relating to IT services and issues logging.
• Manage the office extension line.
• Manage office equipment and vendor management, including contract renewals.
• Handle the procurement of goods and services (e.g., furniture, IT equipment, etc.), and management of inventory and assets (local & overseas).
• Manage travel arrangements including flights and accommodation (SEA Office).
• Assist in the coordination of any company or staff-related events.
• Cover reception duties when necessary and other ad-hoc duties as assigned.

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Contact:

Ong Shao Yong
Registration Number: R23117407
AlwaysHired Pte Ltd
EA Licence No: 24C2293