Senior / Executive Assistant, Research Unit

National Healthcare Group Polyclinics; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading healthcare group is seeking an Administrative Assistant to provide secretarial and scheduling support within the Clinical Research Unit. The ideal candidate will possess strong organizational skills, a diploma with credits in English and Mathematics, and at least 2 years of administrative work experience. Responsibilities include managing calendars, assisting with travel arrangements, and supporting departmental operations and research events. Don't miss the opportunity to join an esteemed organization and contribute to vital healthcare research.

Qualifications

• Taking care of scheduling and secretarial support for director.
• Requires at least 2 years of administrative experience.
• Strong organizational and administrative skills are essential.

Responsibilities

• Manage calendars and process claims for CRU Director.
• Provide administrative support including purchases and filings.
• Assist in organizing research-related events;

Skills

Organization

Administrative Skills

Interpersonal Skills

Microsoft Office

Multi-tasking

Education

Diploma with good credits in English and Mathematics

Job description

Responsibilities:

• Provide scheduling and secretarial support to Director/Dy Director, Clinical Research Unit (CRU), including managing calendars of CRU Director and Dy Director, process claims and payments as necessary, as well as assist with travel arrangements for Director and department on work-related trips as necessary.
• Provide administrative support to the department such as purchases, maintain and track departmental assets/equipment and loan items/software, coordinate departmental meetings and minutes writing, maintain proper filing system in the department and shared drives, maintain department’s shared email accounts, intranet pages, assist with archival of documents, manage mails and courier, etc.
• Provide grant/funding administration support as necessary e.g. purchasing, checking and tracking of claims, filing.
• Assist with organizing research-related events such as Journal Clubs, Research Forums, Research Workshops, Research Competition, Visiting Experts.
• Provide secretariat support to various research initiatives e.g. NHGP Research Attachment, CRU Research Assistance applications.
• Assist with generating reports and data as necessary for research projects and KPI tracking.
• Perform any other duties as assigned by supervisor and/ or Director, CRU

Requirements:

• Diploma with good credits in English and Mathematics
• Preferably with at least 2 years of experience in administrative work
• Excellent organization and administrative skills
• Self-motivated and resourceful
• Ability to write well
• Team player and has initiative and interpersonal skills
• Good working knowledge of Microsoft Office applications
• Ability to multi-task
• Possess a keen learning attitude.

We regret that only shortlisted candidates will be contacted.