(Senior) Executive Assistant, Psychological Medicine (REACH West, Contract)(7305

Job Purpose:

The Executive Assistant / Senior Executive Assistant provides administrative and operations support for his/her respective section.

Duties and Responsibilities:

Primary Responsibilities and Duties (80%):

1. Administrative functions including, but not limited to, writing minutes, printing and preparing training/resource materials (training materials, forms, brochures, etc.)
2. Logistical functions including, but not limited to, sourcing quotations, preparing purchase requisitions, raising requests for purchases, room booking, catering, and loaning of laptops/projectors and other teaching equipment.
3. Support clinicians in their administrative role such as tracing patient medical records, filing assessment forms, and managing admin files for record purposes.
4. Assist in appointment booking and remind patients of appointments.
5. Liaison with internal and external stakeholders for meetings, school/home visits, etc.
6. Event management of various workshops, seminars, and training classes.
7. Maintain and update various databases, and perform data entry.
8. Record and update staff movement.
9. Updating statistics/data for tracking purposes.

Secondary Responsibilities and Duties (20%):

1. Maintain and replenish inventory on office supplies such as stationery, toner for printer/photocopier.
2. Maintain department staff records, locker keys, and other minor office supplies.
3. Any other duties assigned by the supervisor.

Job Specifications:

1. Minimum Diploma holder.
2. Minimum 2 years working experience in administrative duties.
3. Computer skills in MS Office.
4. Good organizational and communication skills.

Fresh Diploma graduates are welcome to apply.