Senior Executive Assistant, Operations, Regional Health System Office (6 months contract)

National University Polyclinics; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading healthcare institution in Singapore is seeking a Senior Executive Assistant to provide administrative support for community operations. Responsibilities include data entry, scheduling appointments, and inventory management. Candidates should possess a diploma and have at least 2 years of relevant experience. Proficiency in Microsoft Office and strong communication skills are essential. The role may require weekend work.

Qualifications

• At least 2 years of working experience.
• Strong team player with meticulous organizational skills.
• Proficient in Microsoft Office including PowerPoint, Word, and Excel.

Responsibilities

• Provide administrative support to regional community operations.
• Handle data entry, scheduling, and billing of services.
• Manage inventory of consumables and equipment.

Skills

Self-motivated

Team player

Organizational skills

Effective communication

Proficiency in Microsoft Office

Education

Diploma in any discipline

Job description

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Senior Executive Assistant, Operations, Regional Health System Office (6 months contract)

Job ID: 8303

Job Function: Administration

Institution: National University Health System

Provide administrative support to the regional community operations in leading a healthy lifestyle within the community.

Job Responsibilities

• Data entry, scheduling appointments and billing of services

• Receive and respond to all enquiries

• Inventory management of consumables and equipment

• Ensure data entry and billing activities are promptly and accurately captured in the respective database and/or systems within the stipulated timeline

• Ensure staff receives the appropriate access and equipment on the first day of work

• Ensure all relevant access and equipment are reclaimed / terminated on staff’s last day of work

• Ensure all enquiries are promptly and professionally handled within the stipulated timeline

• Ensure all relevant consumables and inventory are adequate to meet operational needs

• Any other duties assigned

Requirements
• Diploma in any discipline
• At least 2 years of working experience
• Self-motivated and strong team player
• Meticulous and strong organizational skills
• Proficient in Microsoft Office (PowerPoint, Word and Excel)

• Effective written and verbal communication skill
• Able to work on weekends