Senior Executive / Assistant Manager, Research Grants Management

Nanyang Technological University; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading research university in Singapore is seeking a Research Grant Administrator to manage research grant processes, support research teams, and ensure compliance with funding guidelines. The ideal candidate has a recognized degree, at least 3 years of relevant experience, and strong communication and organizational skills. This role requires a meticulous approach to grant administration and collaboration with various stakeholders.

Qualifications

• At least 3 years of relevant working experience in research grant and/or project management.
• Able to maintain high standards of confidentiality for sensitive materials.
• Familiar with HR functioning and grant management is an advantage.

Responsibilities

• Manage research grant administration policies and guidelines.
• Monitor funds approved for each research grant call.
• Advise research teams on research grant processes and guidelines.

Skills

Excellent writing skills

Strong communication skills

Interpersonal skills

Numerical skills

Planning skills

Organizational skills

Team player

Education

Recognized university degree in relevant disciplines

Tools

MS Office applications

Job description

Nanyang Technological University’s National Centre for Research in Digital Trust (DTC) is a Trust Technology Research Centre to execute a national program to help put Singapore into a strong trust hub. The key objective is to support efforts to create a trusted digital environment for its people and businesses by providing businesses and consumers with greater assurance and confidence as they digitalize.

Over the next few years, DTC is expected to bring together industry players, research institutions, and institutes of higher learning to drive research in technologies that support digital trust principles such as safety, transparency, and accountability.

This position will report to the Executive Director on a daily basis in executing functional work. The individual will provide administrative support and research grant management to the Centre’s office as well as plan, organizeand coordinate a wide spectrum of activities associated with the running of the Research Centre.

Key Responsibilities:

• Manage and ensure research grant administration policies, guidelines and terms and conditions are in accordance with the research grant funding agencies and institute’s regulations.

• Manage administration of pre-award research grant processes from grant call to award, including grant call preparation, grant review, budget scrubbing and evaluation.

• Monitoring of funds approved for each research grant call and tranche.

• Perform administrative, budgetary and compliance checks and liaise with various units and departments.

• Advise research teams on research grant processes and guidelines, human resource and financial administration guidelines.

• Manage post-award research grant submissions of project amendment/deviation request, project progress and final reports.

• Liaison with stakeholders, external parties and auditors.

• Assist in organizing and facilitating research grants panel meetings, presentations, recording minutes and notes for committees and/or meetings and providing secretarial and logistical support.

• Support the unit in collating KPIs and generate reports for management and stakeholders.

• Manage and maintain research project databases, records and documents.

• Assist with any other duties as and when assigned by supervisor.

Job Requirements:

• Recognized university degree in relevant disciplines.

• At least 3 years of relevant working experience in research grant and/or project management in an educational institution.

• Possess excellent writing, communication, and interpersonal skills.

• Strong numerical skills and meticulous.

• Strong planning and organizational skills.

• Able to maintain high standards of confidentiality of sensitive materials.

• Able to learn fast and multi-task.

• Strong team player with the ability to work independently.

• Familiar with HR functioning and grant management is an advantage.

• Demonstrate excellent knowledge of MS Office applications and willingness to learn or use new IT software and applications as and when required.

We regret that only shortlisted candidates will be notified.