Senior Executive/Assistant Manager, Projects [LKCMedicine]

Nanyang Technological University; Singapore; On-site; SGD 90,000 - 140,000; Full time

Job summary

The Lee Kong Chian School of Medicine (LKCMedicine) seeks a Senior Executive/Assistant Manager to support R&R Projects and Contracts Management within the Facilities and Operations Department. You will help manage renovation and upgrade works, oversee consultants, and handle the administration of FM and maintenance contracts.

Responsibilities include budgeting, tendering, site supervision, and ensuring compliance with regulations while coordinating with legal and procurement teams.

Qualifications

• Degree in Architecture / Building / Engineering / Project management or related field.
• Knowledge in building construction and ability to read construction drawings.
• Strong project management skills including budgeting, scheduling, risk management, and stakeholder engagement.
• Experience with procurement and construction contract administration.
• Ability to monitor contractor performance through site inspections and monthly reports.
• Proactive, self-motivated with good communication and organization skills.

Responsibilities

• Oversee project completion within allocated budget and ensure design intents are realized.
• Assess user requirements for projects including timeline and funding sources.
• Appoint and oversee consultants (architects, engineers) for design progression.
• Engage consultants to prepare cost estimates and tender documentation.
• Initiate tender processes, evaluate bids, and recommend contract awards.
• Monitor construction progress to keep schedule and address issues.
• Conduct on-site supervision to ensure safety and quality.
• Administer construction contracts, handle payments, change orders, and obligations.
• Support Integrated Facilities Management contracts and PMO activities.

Skills

Project management

Contract administration

Stakeholder engagement

Budgeting

Reading construction drawings

Coordination with consultants

Multitasking under pressure

Education

Degree in Architecture / Building / Engineering / Project management

Tools

AutoCAD/REVIT

Job description

The Lee Kong Chian School of Medicine (LKCMedicine) trains doctors who put patients at the centre of their exemplary care. The School, which offers both undergraduate and graduate programmes, is named after local philanthropist Tan Sri Dato Lee Kong Chian. Established in 2010 by Nanyang Technological University, Singapore, in partnership with Imperial College London, LKCMedicine aims to be a model for innovative medical education and a centre for transformative research. The School’s primary clinical partner is the National Healthcare Group, a leader in public healthcare recognised for the quality of its medical expertise, facilities and teaching. The School is transitioning to an NTU medical school ahead of the 2028 successful conclusion of the NTU-Imperial partnership to set up a Joint Medical School. In August 2024, we welcomed our first intake of the NTU MBBS programme, that has been recently enhanced to include themes like precision medicine and Artificial Intelligence (AI) in healthcare, with an expanded scope in the medical humanities. Graduates from the five-year undergraduate medical degree programme will have a strong understanding of the scientific basis of medicine, with an emphasis on technology, data science and the humanities.

The Facilities and Operations department of LKCMedicine is managing the day-to-day operation of the state-of-the-art, world-class teaching and research facilities. The team has to ensure the smooth day-to-day operations of the School which includes no major disruption to the teaching facilities and research labs, manage the inter-campus shuttle service and car parking, provide logistic support for all the School events and manage the use of facilities. In addition, the department also oversee and manage outfitting projects and minor improvement works. As a Senior Executive/Assistant Manager, R&R Projects and Contracts Management in the Facilities and Operations Department, your key role is to support the project management of all renovation and upgrading works of the buildings and facilities of LKCMedicine. Your secondary role will be a contract administrator for the IFM and the term maintenance contracts. You will be supporting the team managing the Integrated Facilities Management (IFM) and term maintenance contracts which covers managing agent service, building service, mechanical & electrical plants and equipment maintenance, cleaning service, pest control, horticulture, security guard service, etc. Our department is seeking to hire a self-driven and meticulous individual who has the strong ability to multi-task, possess strong interpersonal, oral, and written communication and organisation skills.

Responsibilities:

R&R Projects Responsible for overseeing project completion within the allocated budget and ensuring the realization of design intents as provided by stakeholders. Fulfil all necessary project operational requirements and adhere to mandatory compliance regulations imposed by research activities. Conduct thorough assessment to determine the user’s requirements for the project, encompassing their needs, preferences, desired timeline for completion, and the available funding sources. Assist to appoint and oversee a team of consultants to guide the project design process, including architects, engineers, and other professionals as required. Assist to engage consultants to develop cost estimates and prepare necessary documentation for tender procurement. Initiate the tender process by soliciting and evaluating contractors bids, ultimately providing a recommendation for the contract award. Assist to monitor the progress of the construction work on a regular basis to ensure the project stays on schedule and proactively identify any potential issues that may arise. Conducting regular on-site supervision to ensure the work is carried out safely and maintains a high level of quality. Oversee the administration of the construction contract, which entails managing payments, change orders, and other contractual obligations between the project team and the contractor. Contracts Management Managing the Integrated Facilities Management contract, which entails managing payments, change orders and other contractual obligations between the FM team and the contractor. Support the FM team in management of contractual issues, progress payments, variation works and settlement of final account. Consultation with Legal on contractual issues. Assist in yearly budget request and FY closing accruals. Any other duties as and when assigned from time to time.

Requirements:

Degree in Architecture / Building/ Engineering / Project management or related field with at least 5 years of relevant working experience in Consultancy, Construction Management, Project Management, Facilities Management or equivalent. Demonstrate knowledge in building construction and proficiency in reading construction drawings. Good project management skills, including expertise in project planning, budgeting, scheduling, risk management, and stakeholder engagement. Sound cost estimation skills. Ability to use AutoCAD/REVIT for design purposes and ability to perform accurate measurements will be added advantage. Adequate knowledge of procurement and construction contract administration. Good understand of BCA Green Mark requirements. Strong technical skills for checking and supervising professional consultants. Ability to monitor contractor’s performance by tracking works order list, site inspection and monthly reports. Strong problem-solving abilities in handling technical issues. Possess good interpersonal, communication and organization skills. Proactive, self-motivated and have sense of urgency toward work. Ability to multi-task and work under pressure to meet deadline. Have a strong focus on customer satisfaction. Able to work independently and as part of a team.

We regret to inform that only shortlisted candidates will be notified.

Hiring Institution:

LKC A research-intensive public university, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in the Engineering, Business, Science, Humanities, Arts, & Social Sciences, and Graduate colleges. It also has a medical school, the Lee Kong Chian School of Medicine, established jointly with Imperial College London. NTU is also home to world-class autonomous institutes – the National Institute of Education, S Rajaratnam School of International Studies, Earth Observatory of Singapore, and Singapore Centre for Environmental Life Sciences Engineering – and various leading research centres such as the Nanyang Environment & Water Research Institute (NEWRI) and Energy Research Institute @ NTU (ERI@N). Ranked amongst the world’s top universities by QS, NTU has also been named the world’s top young university for the past seven years. The University’s main campus is frequently listed among the Top 15 most beautiful university campuses in the world and has 57 Green Mark-certified (equivalent to LEED-certified) buildings, of which 95% are certified Green Mark Platinum. Apart from its main campus, NTU also has a campus in Novena, Singapore’s healthcare district. Under the NTU Smart Campus vision, the University harnesses the power of digital technology and tech-enabled solutions to support better learning and living experiences, the discovery of new knowledge, and the sustainability of resources. For more information, visit www.ntu.edu.sg

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