Senior Executive/Assistant Manager, Office and Estate Management-2 Year Contract

Singapore Examinations and Assessment Board; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Le Singapore Examinations and Assessment Board recherche un candidat pour gérer les services d'installations dans un environnement dynamique. Ce poste implique la supervision des opérations de gestion d'événements, l'administration de bureaux et l'assurance de la qualité des services fournis. Vous devrez posséder des compétences avancées en communication et en réflexion critique, tout en ayant un diplôme pertinent. Rejoignez une équipe dynamique pour une carrière enrichissante.

Qualifications

• Au moins 2 ans d'expérience de travail liée.
• Expérience en gestion d'événements.
• Expérience en gestion des services souples IFM et administration des bureaux serait un avantage.

Responsibilities

• Surveiller les services souples IFM et les processus avec les fournisseurs.
• Gérer la réservation des installations et la configuration des événements.
• Assurer la fiabilité et la fonctionnalité des enregistrements de registre.

Skills

Critical Thinking

Communication

Writing

Presentation

Education

Tertiary Qualification in Facilities Management/Engineering or Business Administration

Job description

What you will be working on:

Successful applicant will play an active role in managing soft services through the Integrated Facilities Management (IFM) framework, whilst overseeing office administration and coordinating all facility-related events and activities. The key responsibilities include:

1. Oversee the day-to-day IFM soft services and relevant process/procedures with service providers to ensure service delivery and contractual obligations are met. This includes conducting monthly joint inspection, vendor performance monitoring, and service quality assessments.
2. Manage facility booking and event setup to support exam operations within short turnaround times and assist in reviewing existing processes to improve effectiveness.
3. Process registry records and new file series in the system, including conducting User Acceptance Testing (UAT) to ensure reliability and functionality.
4. Ensure that sufficient pantry and stationery supplies are maintained for daily operations.
5. Manage contract lifecycle including drafting and renewal processes.

What we are looking for:

• Tertiary Qualification in Facilities Management/Engineering or Business Administration, with at least 2 years of related working experience.
• Experience in event management.
• Experience in the management of IFM soft services and office administration would be an advantage.
• Possess strong critical thinking, communication, writing, and presentation skills.

About Singapore Examinations and Assessment Board

Singapore Examinations and Assessment Board (SEAB) is a statutory board with the mission to provide quality educational assessment and research services to our clients in Singapore and other parts of the world. We are looking for team players who enjoy working in a dynamic and creative work environment. We invite you to join our team for a rewarding and challenging career.