Senior Executive/Assistant Manager, Nursing Admin (2-Year Contract)

National University Polyclinics; Singapore; On-site; SGD 55,000 - 70,000; Full time

Job summary

National University Hospital (NUH) is seeking a proactive Nursing Administration professional to manage operations, support innovation, and lead sustainability initiatives. The role includes coordinating committee activities, assisting with branding and communications, and enabling efficient administrative workflows.

You will work with nursing leadership to oversee diverse functions such as procurement, RTLS support, and education.

Qualifications

• Minimum degree in any discipline; healthcare administration or related qualifications are advantageous.
• Proficiency with MS Office suite and MS 365 tools; willingness to automate routine tasks.

Responsibilities

• Coordinate operations for Nursing Administration, including real-time location system (RTLS) related BAU matters.
• Plan and coordinate patient-use furniture replacement and maintenance for nursing areas.
• Serve as secretariat for Nursing Ops Council (NOC) and support meeting logistics, minutes, and action items.
• Support nursing innovation initiatives, workflow improvements, and resource optimization projects.
• Support sustainability efforts aligned to departmental priorities, including waste reduction and re-use initiatives.
• Coordinate nursing branding and communications materials, including e-newsletter procurement and stakeholder follow-up.
• Assist with workshops, trainings, and scheduling; facilitate cross-functional collaborations.
• Perform other projects and administrative duties as assigned.

Skills

Effective communication

Leadership abilities

Project management

Problem-solving

Workshop facilitation

Training delivery

Independent work

Data analysis

Statistical tools

Healthcare administration

Team collaboration

Innovation awareness

Education

Minimum degree in any discipline

Tools

MS Word

Excel

PowerPoint

Microsoft 365

Job description

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Job ID: 10691

Job Function: Administration

Institution: National University Hospital

Career in the Hospital

Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.

At NUH, we are driven by a shared purpose – to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.

We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.

About NUH

The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.

About Department and Purpose of the Position

Nursing Administration works with Nursing leadership to oversee a range of functions including operations, innovation, sustainability, quality, education, professional development, information technology, risk, finance, strategy, infection control and communication support.

The job holder will support Nursing Administration in business-as-usual operations, nursing innovation and sustainability initiatives, and nursing branding and communication activities. The role is structured with Operations, Innovation and Sustainability responsibilities. The job holder will coordinate operational workflows, support committee secretariat functions, facilitate project implementation, and contribute to continuous improvement, sustainability and communication efforts within Nursing.

Key Responsibilities

Operations Responsibilities

• Maintain and support nursing-related Real-Time Location System (RTLS) BAU matters, including following up on issues arising, coordinating tagging requirements, ensuring equipment requiring RTLS tagging are tagged appropriately, and supporting related RTLS workflows.
• Support business-as-usual operational issues required by the department, including procurement, equipment deployment, coordination and administrative duties.
• Serve as secretariat for the Nursing Ops Council (NOC), including coordinating meetings, preparing meeting materials, documenting discussion points and minutes, and following up on action items arising from the meetings.
• Plan and coordinate patient-use furniture replacement and maintenance plans for nursing areas, including consolidating requirements, liaising with stakeholders and vendors, tracking timelines and supporting follow-through to completion.

Innovation and Sustainability Responsibilities

• Support the planning, coordination and implementation of nursing innovation initiatives, including workflow improvements, digitalization efforts and resource optimization projects.
• Assist in gathering user requirements, mapping current workflows, identifying pain points and coordinating with stakeholders to develop practical improvement solutions.
• Support sustainability initiatives aligned to departmental priorities, including refuse, reduce, reuse and recycle efforts, as well as nursing-specific sustainability projects.
• Serve as secretariat for the Nursing Sustainability Committee (NSC), including coordinating quarterly meetings, preparing meeting materials, documenting discussion points and minutes, and following up on action items arising from the meetings.
• Track project progress, prepare updates, maintain documentation and assist in reporting outcomes, benefits and key learning points to relevant stakeholders.
• Facilitate engagement with nursing users, administrative teams and cross-functional stakeholders to promote adoption of innovation and sustainability initiatives.

Others

• Assist nurses and nursing teams in the planning, filming and editing of nursing branding videos to showcase nursing initiatives, staff stories and departmental engagement efforts.
• Support communication-related administrative work, including assisting with the procurement process for the nursing e-newsletter and coordinating required follow-up with relevant stakeholders.
• Perform other projects, duties and responsibilities as assigned by supervisor or department.

Key Requirements

• Minimum degree in any discipline; qualifications in healthcare administration, operations management, project management, innovation, sustainability or related fields will be advantageous.
• Good computer skills and proficiency in MS Office applications, including MS Word, Excel and PowerPoint.
• Expected to utilize Microsoft 365 tools to automate routine tasks, streamline work processes and enhance personal productivity, in line with general expectations for Nursing Administration staff.
• Able to work independently in a fast-paced healthcare environment and manage both operational and project-based responsibilities.
• Excellent communication, interpersonal and problem-solving skills.
• Have experience in facilitating workshops and conducting training.
• Ability to lead and motivate teams in a dynamic healthcare environment.
• Self-motivated, able to work independently to meet timelines in a fast-paced environment.
• Experience with project management, particularly in technology implementation.
• Familiarity with data analysis and statistical tools
• Understanding of innovation technology in healthcare settings.
• Good team player with effective communication.
• Embrace the NUHS mission and upload and demonstrate the NUHS values

Closing & Applications

When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.

Working in healthcare offers satisfaction that extend far beyond the ordinary. The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured. It is a career that allows for both personal and professional growth. The challenges you encounter in this rapidly evolving industry push you to constantly expand your knowledge and skills, as well as encourage lifelong learning.

Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.