Senior Executive / Assistant Manager / Manager, Property Operations (M&E)

YTL STARHILL GLOBAL PROPERTY MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

A leading property management company in Singapore is seeking a skilled Facilities Manager to oversee maintenance operations across their buildings. You will manage contractors, implement energy efficiency strategies, and ensure compliance with safety regulations. The ideal candidate should have a diploma in facilities management or a related field and experience in M&E operations. This role offers the opportunity to lead a team and integrate innovative technologies for operational efficiency.

Qualifications

• Minimum 3 years of relevant experience in M&E operations, preferably within a retail or commercial building environment.
• Strong technical knowledge of building systems and statutory requirements.
• Good communication and coordination skills with both internal stakeholders and external vendors.

Responsibilities

• Plan and oversee maintenance of M&E systems.
• Manage contracts with service providers.
• Monitor and analyze energy consumption.

Skills

Maintenance management

Vendor management

Energy management

Budgeting

Crisis management

Education

Diploma or Degree in Mechanical, Electrical, Facilities Management, Building Services

Tools

Building Management System (BMS)

Maintenance software

Job description

Job Description/Responsibilities:

1. Maintenance Management

• Plan, schedule, and oversee the preventive and corrective maintenance of M&E systems, including ACMV, electrical, plumbing, elevators, and fire protection systems.
• Ensure compliance with statutory requirements for equipment and systems, such as inspections and certifications.
• Conduct regular inspections of M&E installations to identify potential issues and recommend solutions.

2. Vendor and Contractor Management

• Manage and supervise external service providers and contractors to ensure service quality and adherence to maintenance schedules.
• Evaluate and negotiate contracts, ensuring cost efficiency without compromising quality.
• Oversee repair works and renovations to ensure they align with mall standards and safety regulations.

3. Energy Management

• Monitor and analyse energy consumption, proposing strategies for energy efficiency and cost reduction.
• Implement and maintain energy management systems (eg. Building Management System, BMS).
• Stay updated on sustainability initiatives and ensure compliance with green building standards if applicable.

4. Budgeting and Cost Control

• Prepare and manage budgets for M&E operations, ensuring cost-effective use of resources.
• Track expenses and ensure all works remain within approved budgets.
• Provide detailed reports on expenditures and recommend cost-saving measures.

5. Crisis and Risk Management

• Lead emergency response efforts for M&E-related incidents, such as power outages, fire alarm activations, or equipment malfunctions.
• Develop and maintain contingency plans for critical system failures.
• Ensure compliance with safety protocols to mitigate operational risks.

6. Compliance and Reporting

• Ensure all M&E operations comply with local building codes, workplace safety, and health regulations.
• Prepare and submit regulatory documentation and reports.
• Coordinate audits and inspections from government authorities or certification bodies.

7. Team Leadership and Development

• Supervise and guide the in-house M&E team, providing training and development to enhance their technical skills.
• Delegate tasks effectively and monitor performance to ensure high operational standards.
• Foster a culture of teamwork and accountability among staff.

8. Project Management

• Manage M&E aspects of renovation or upgrading projects, ensuring timely completion and quality assurance.
• Coordinate with architects, engineers, and contractors during planning and execution phases.
• Monitor project progress and address technical challenges.

9. Technology Integration

• Evaluate and adopt new technologies to enhance operational efficiency, such as IoT for predictive maintenance or smart building solutions.
• Maintain and troubleshoot automated systems, ensuring their optimal performance.

Undertake any other duties as assigned by Senior Manager, Property Operations.

Key Qualification

• Diploma or Degree in Mechanical, Electrical, Facilities Management, Building Services, or related engineering discipline.
• Minimum 3 years of relevant experience in M&E operations, preferably within a retail or commercial building environment.
• Strong technical knowledge of building systems and statutory requirements.
• Familiar with BMS (Building Management System), permit-to-work systems, and maintenance software.
• Good communication and coordination skills with both internal stakeholders and external vendors.
• Ability to work independently and respond promptly during emergencies or breakdowns.
• Hands-on, solution-oriented, and proactive in maintenance and facilities issues.

Preferred Qualifications / Skills:

• Fire Safety Manager (FSM) certification is an advantage
• Green Mark / Energy Management knowledge will be a plus
• Familiarity with workplace safety practices (WSH certifications)