Senior Executive/Assistant Manager (HSSR/TJ)

National University of Singapore; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading academic institution in Singapore is seeking an administrative support professional for the Principal Investigator in the Health Services & Systems Research Programme. The role involves comprehensive administrative duties including calendar management, travel arrangements, procurement, and assisting in hiring staff. Ideal candidates will possess strong organizational skills, proficiency in Microsoft Office, and a relevant educational background. This position supports an engaging research environment at a reputed university.

Qualifications

• Entry-level candidates or Diploma holders with at least 5 years of experience may be considered.
• Prior work experience in a research/academic environment is advantageous.
• Meticulous and able to collaborate effectively within teams.

Responsibilities

• Provide administrative support to the PI, including calendar management and travel arrangements.
• Assist in hiring processes and manage inquiries.
• Handle procurement and payment processes.

Skills

Organization

Multi-tasking

Interpersonal skills

Microsoft Office

Education

Bachelor's Degree or equivalent

Job description

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Description

Responsible for administrative support of the Principal Investigator (PI) in the Signature Research Programme in Health Services & Systems Research, including but not limited to calendar management, travel arrangements, procurement, assisting with staff recruitment, office management and other associated tasks as directed by the supervisor.

• Manage the PI's calendar efficiently, providing timely reminders for important meetings, deadlines and urgent matters.
• Assist the PI with administrative tasks such as tracking and updating publications, CV, certifications, licenses, memberships, appointments, local claims, etc., for the PI.
• Coordinate overseas travel arrangements for the PI, including preparing itinerary documents and processing post-travel claims.
• Process purchase requests/purchase orders (PR/PO) as directed by the PI.
• Handle invoices and other payment matters in accordance with procurement/finance guidelines.
• Coordinate requests for quotations and liaise with vendors and create new vendor accounts for quotations and invoices received.
• Assist with processing contracts for services as required.
• Provide support in new staff hiring related matters such as raising new job requisition, completing external funding source form and other hiring forms, and facilitating new staff onboarding such as laptop purchase, seat assignment, cabinet key distribution, etc.
• Track software licenses and manage software purchases.
• Perform other administrative tasks as assigned by the PI.

Job Requirements

• Bachelor's Degree or equivalent in a related discipline.
• Entry-level candidates or Diploma holders with at least 5 years of relevant experience may also be considered.
• Prior work experience in a research/academic environment would be advantageous.
• Meticulous, well-organised and able to multi-task effectively.
• Possess good interpersonal skills and able to collaborate effectively within teams.
• Proficient in Microsoft Office applications, such as Word, Excel and PowerPoint.

We regret that only shortlisted candidates will be notified.