Senior Executive/Assistant Manager, Finance & Admin Support

National University of Singapore; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A leading university is seeking an administrative support staff for the Office of the Provost. The role involves managing office operations, supporting financial processes, and ensuring compliance with university guidelines. Candidates should possess a university degree and have at least 2 years of relevant experience, along with strong organizational and communication skills.

Qualifications

• At least 2 years of work experience.
• Ability to multi-task in a fast-paced environment.
• Working knowledge in general IT.

Responsibilities

• Assist with management of Provost’s Chair funding and Research Support.
• End-to-end processing of payment and fund transfers.
• Procurement and management of office supplies.

Skills

Organised

Meticulous

Problem Solving

Interpersonal Skills

Communication Skills

Team Player

Self-driven

Education

Good university degree in any discipline

Tools

MS Office

Job description

Job Description:

Reporting to the Associate Director, the incumbent will assist with the overall day-to-day operations of the Office of the Provost efficiently and effectively in compliance with the University policies and guidelines.

• Assist with management of Provost’s Chair funding, Research Support for Office Bearers, collation of submissions and payment to Copyright Licensing & Administration Society of Singapore (CLASS)

• End-to-end processing of payment and raising of journal for internal fund transfer & reimbursement

• Procurement and management of stationery, office and pantry supplies, and equipment for general office operations

• Management of office assets including capitalisation, documentation, verification, replacement, retirement, secure disposal, and maintenance matters

• Administration of office phone system, network copiers and visitor accounts

• Assist with onboarding and offboarding matters for PVO staff including setup of workspace and systems access

• Assume supporting roles for office operation matters such as assistant fire warden, first-aider, co-unit incident commander, personal data protection delegate, document sharing and archival systems co-administrator

• Assist with management of office facilities including key press and shared space such as storeroom and pantry as well as allocation of workspaces

• Assist with advisory of University guidelines and development of department SOPs

• Any other duties and projects as and when assigned

Qualifications

• A good university degree in any discipline

• At least 2 years of work experience

• Organised, meticulous and resourceful in problem solving

• Self-driven with ability to multi-task in a fast-paced environment

• Good interpersonal, written and communication skills

• A team player with positive work attitude and ability to work independently

• Working knowledge in general IT and MS Office applications

We regret that only shortlisted applicants will be notified.

More Information

Location: Kent Ridge Campus

Organization: Office of the Provost

Department : Budget & Finance / Administrative Support

Employee Referral Eligible:

Job requisition ID : 28741