Senior Executive/Assistant Manager, Facilities Management & Engineering

Constellar Group Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A facilities management company in Singapore is seeking a Facilities Operations Manager to oversee daily operations and maintenance of facilities. The ideal candidate will have a diploma in Building Services or a related field, along with at least 5 years of experience in managing facilities operations. Responsibilities include vendor management, budget oversight, and compliance with safety regulations. Proficiency in Microsoft Office and familiarity with M&E systems are essential.

Qualifications

• Minimum 5 years of relevant experience in building operations or facilities management.
• Strong technical knowledge of M&E systems and building infrastructure.
• Proficient in data analytics.

Responsibilities

• Oversee daily operations and maintenance of facilities.
• Implement preventive and corrective maintenance programs.
• Manage vendor performance and contract obligations.

Skills

M&E systems knowledge

Vendor and contract management

Project coordination

Communication skills

Education

Diploma or Degree in Building Services or related field

Tools

Microsoft Office Suite

Tableau

Power BI

Job description

Facilities Operations & Maintenance (Hard & Soft Services):

• Oversee the daily operations, maintenance, and upkeep of all facilities, including office spaces, common areas, equipment, and building infrastructure.
• Implement and manage preventive and corrective maintenance programs for all Mechanical & Electrical (M&E) systems (e.g., ACMV, electrical, plumbing & sanitary, fire protection systems, escalators & lifts and etc).
• Coordinate soft services such as cleaning, pest control, landscaping, waste management, and security, ensuring high standards are maintained.
• Conduct regular inspections to identify defects, potential hazards, and areas for improvement, initiating timely rectifications.
• Respond promptly to facilities-related issues, complaints, and service requests from internal stakeholders and ensure timely resolution.

Vendor & Contract Management:

• Manage a portfolio of service providers and contractors for various engineering & facilities services.
• Ensure vendors adhere to Service Level Agreements (SLAs) and contractual obligations.
• Assist in the preparation of tender specifications, evaluation of quotations, and negotiation of contracts for new or renewed services.
• Monitor vendor performance, conduct regular reviews, and address any non-compliance issues.

Project Management:

• Assist in planning, managing, and overseeing facilities-related projects, including A&A works, fit-outs, equipment upgrades, and space optimization initiatives.
• Coordinate with internal departments, external consultants, and contractors to ensure projects are completed timely, within budget, and to required quality standards and authorities compliance.
• Prepare project proposals, cost estimates, and reports for management review.

Compliance & Safety:

• Ensure all facilities operations comply with relevant local regulations, building codes, health, safety, and environmental (HSE) standards (e.g., Fire Safety Act, WSH Act, BCA regulations).
• Conduct regular safety inspections and fire drills
• Maintain accurate records of all maintenance activities, licenses, permits, and inspection reports.
• Implement and promote best practices in engineering and facilities management.

Budgeting & Cost Control:

• Assist in the preparation and monitoring of the annual operational expenditure (OPEX) and capital expenditure (CAPEX) budgets for engineering and facilities management.
• Identify opportunities for cost savings and efficiency improvements without compromising service quality.
• Process invoices and manage procurement requests in line with company policies.

Administrative Support:

• Maintain comprehensive records of facilities assets, equipment, and maintenance history.
• Prepare regular reports on facilities performance, maintenance activities, and incidents for management.
• Assist in general administrative tasks related to facilities and office management.

Qualifications

• Diploma or Degree in Building Services, Electrical/ Mechanical Engineering, Facilities Management, or a related field.
• Minimum 5 years of relevant experience in building operations, or engineering services and facilities management, preferably in a corporate/commercial environment.
• Strong technical knowledge of M&E systems (ACMV, electrical, plumbing & sanitary, fire protection and escalators & lifts) and building infrastructure.
• Familiarity with local regulatory requirements and codes of practice (e.g., BCA, SCDF, NEA, MOM).
• Proven experience in vendor and contract management.
• Good project coordination and management skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent communication, interpersonal, and negotiation skills.
• Proactive, organized, detail-oriented, and able to manage multiple priorities effectively.
• Ability to work independently and as part of a team.
• Problem-solving mindset with a hands-on approach.
• Certified as a Fire Safety Manager, Green Mark Accredited Professional Manager, Water Efficiency Manager and/or Work at Height Manager will be an advantage.
• Proficient in data analytics and capable of developing insights using tools such as Tableau and/or Power BI will be an advantage.
• Willingness to work on weekends if required.