Senior Executive/Assistant Manager, Facilities Management & Engineering

Constellar Group Pte Ltd; Singapore; On-site; SGD 60,000 - 85,000; Full time

Job summary

A leading company in Singapore seeks a Facilities Manager responsible for overseeing the operations and maintenance of facilities. The ideal candidate will have extensive experience in facilities management, strong technical expertise in M&E systems, and excellent project coordination skills. Candidates should be proactive, detail-oriented, and capable of managing multiple priorities effectively. Join a dynamic team dedicated to maintaining high standards in facilities operations.

Qualifications

• Minimum 5 years experience in building operations or facilities management.
• Strong technical knowledge of M&E systems and building infrastructure.
• Proficiency in data analytics for insights.

Responsibilities

• Oversee daily operations and maintenance of facilities.
• Manage vendor contracts and ensure compliance with SLAs.
• Coordinate facilities-related projects and ensure timely completion.

Skills

Project coordination

Communication

Problem-solving

Vendor management

Technical knowledge of M&E systems

Education

Diploma or Degree in Building Services

Electrical/Mechanical Engineering

Facilities Management

Tools

Microsoft Office Suite

Tableau

Power BI

Job description

Facilities Operations & Maintenance (Hard & Soft Services):

• Oversee the daily operations, maintenance, and upkeep of all facilities, including office spaces, common areas, equipment, and building infrastructure.
• Implement and manage preventive and corrective maintenance programs for all Mechanical & Electrical (M&E) systems (e.g., ACMV, electrical, plumbing & sanitary, fire protection systems, escalators & lifts and etc).
• Coordinate soft services such as cleaning, pest control, landscaping, waste management, and security, ensuring high standards are maintained.
• Conduct regular inspections to identify defects, potential hazards, and areas for improvement, initiating timely rectifications.
• Respond promptly to facilities-related issues, complaints, and service requests from internal stakeholders and ensure timely resolution.

Vendor & Contract Management:

• Manage a portfolio of service providers and contractors for various engineering & facilities services.
• Ensure vendors adhere to Service Level Agreements (SLAs) and contractual obligations.
• Assist in the preparation of tender specifications, evaluation of quotations, and negotiation of contracts for new or renewed services.
• Monitor vendor performance, conduct regular reviews, and address any non-compliance issues.

Project Management:

• Assist in planning, managing, and overseeing facilities-related projects, including A&A works, fit-outs, equipment upgrades, and space optimization initiatives.
• Coordinate with internal departments, external consultants, and contractors to ensure projects are completed timely, within budget, and to required quality standards and authorities compliance.
• Prepare project proposals, cost estimates, and reports for management review.

Compliance & Safety:

• Ensure all facilities operations comply with relevant local regulations, building codes, health, safety, and environmental (HSE) standards (e.g., Fire Safety Act, WSH Act, BCA regulations).
• Conduct regular safety inspections and fire drills
• Maintain accurate records of all maintenance activities, licenses, permits, and inspection reports.
• Implement and promote best practices in engineering and facilities management.

Budgeting & Cost Control:

• Assist in the preparation and monitoring of the annual operational expenditure (OPEX) and capital expenditure (CAPEX) budgets for engineering and facilities management.
• Identify opportunities for cost savings and efficiency improvements without compromising service quality.
• Process invoices and manage procurement requests in line with company policies.

Administrative Support:

• Maintain comprehensive records of facilities assets, equipment, and maintenance history.
• Prepare regular reports on facilities performance, maintenance activities, and incidents for management.
• Assist in general administrative tasks related to facilities and office management.

Qualifications

• Diploma or Degree in Building Services, Electrical/ Mechanical Engineering, Facilities Management, or a related field.
• Minimum 5 years of relevant experience in building operations, or engineering services and facilities management, preferably in a corporate/commercial environment.
• Strong technical knowledge of M&E systems (ACMV, electrical, plumbing & sanitary, fire protection and escalators & lifts) and building infrastructure.
• Familiarity with local regulatory requirements and codes of practice (e.g., BCA, SCDF, NEA, MOM).
• Proven experience in vendor and contract management.
• Good project coordination and management skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Excellent communication, interpersonal, and negotiation skills.
• Proactive, organized, detail-oriented, and able to manage multiple priorities effectively.
• Ability to work independently and as part of a team.
• Problem-solving mindset with a hands-on approach.
• Certified as a Fire Safety Manager, Green Mark Accredited Professional Manager, Water Efficiency Manager and/or Work at Height Manager will be an advantage.
• Proficient in data analytics and capable of developing insights using tools such as Tableau and/or Power BI will be an advantage.
• Willingness to work on weekends if required.