(Senior) Executive - Assistant Manager, Diagnostic Imaging (Clinical Admin)

National University Hospital; Singapore; On-site; SGD 40,000 - 80,000; Full time

Job summary

Join a leading university hospital that values compassion and expertise in healthcare. As an Executive - Senior Assistant Manager, you'll play a pivotal role in streamlining administrative workflows and supporting clinical operations. This dynamic position requires strong communication and organizational skills, with a focus on enhancing patient care through effective management of medical staff processes. Be part of a collaborative team that not only transforms lives but also fosters personal and professional growth in a rapidly evolving healthcare environment. Your contributions will make a lasting impact on the community we serve.

Qualifications

• Minimum 2 years of experience in administrative duties.
• Strong understanding of clinical service and hospital processes.

Responsibilities

• Manage recruitment and onboarding of medical staff.
• Coordinate training requests and maintain HR system approvals.
• Prepare reports for department heads and organize clinical workshops.

Skills

Service Orientation

Internal Stakeholder Management

Communication Skills

Interpersonal Skills

Organizational Skills

Education

Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Career in the Hospital

Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.

At NUH, we are driven by a shared purpose – to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.

We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.

About NUH

The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.

About Department and Purpose of the Position

The Executive - Senior Assistant Manager for the Department of Diagnostic Imaging is to plan, streamline and execute administrative workflows and procedures for the medical staff section so that the department can ensure the upkeep of medical practice and provide seamless clinical care across the full range of diagnostic, interventional and therapeutic radiology services.

Join our dynamic, result-oriented and collaborative team in achieving Incredible Care for our patients.

Key Responsibilities

• Manage, coordinate, and track the recruitment, on-boarding, promotion and exit of specialist, non-specialist and visiting medical staff.

• Plan and execute processes and approvals for clinical training requests, sponsorships and honorariums.

• Administer HR system approvals and provide planning support to the roster team.

• Administer training and education hours, credentialing and privileging required for the maintenance of medical practice.

• Manage and execute processes for the onboarding and exit of foreign clinical fellows.

• Manage and execute support for clinical operations such as tracking and follow up of work list statuses and audits.

• Prepare medical manpower, training, sponsorship, productivity reports and any other reports for Head of Department, Clinical Director and Head, Ops and Planning Section.

• Organize, manage, and coordinate department clinical workshops and events.

• Any other matters such as office management, staff directory, asset lists.

Key Requirements

We are a people-based organization in a dynamic industry. This role requires:

· Strong service orientation, internal stakeholder management, communication, and interpersonal skills

· Ability to grasp the context of clinical service, hospital and regulatory processes

· Preferably Degree holder

· Minimum 2 years working experience in administrative duties.

· A good understanding of clinical service, hospital and regulatory processes.

· Good computer skills in Word, Excel and Power Point.

· Good service orientation and internal stakeholder management.

· Good communication and interpersonal skills.

· Organized in processes and record keeping.

· Positive work attitude and ability to work with all levels of staff

· Flexible and adaptable

Closing & Applications

When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.

Working in healthcare offers satisfaction that extend far beyond the ordinary. The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured. It is a career that allows for both personal and professional growth. The challenges you encounter in this rapidly evolving industry push you to constantly expand your knowledge and skills, as well as encourage lifelong learning.

Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.