Senior Executive/Assistant Manager (2-year contract), SMU ExD

Borr Drilling; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading educational institution seeks an Office Management professional for its Executive Development office. The role encompasses overseeing daily operations, supporting financial processes, and enhancing data management systems. Candidates should possess relevant experience in office management, strong organizational skills, and a degree. This key position requires immediate availability in a collaborative environment.

Qualifications

• 3-5 years of relevant experience in office management or executive support.
• Experience in finance and business administration is preferred.
• Proficient in database management and administrative software.

Responsibilities

• Oversee daily operations of the ExD office and support administrative matters.
• Identify user needs and establish data management processes.
• Monitor and track budgets, invoices, and expenses.

Skills

Organizational Skills

Communication Skills

Multitasking

Education

Diploma or Degree

Tools

MS Office

SAP

Power BI

Job description

COMPANY DESCRIPTION

Singapore Management University is a place where high-level professionalism blends with a friendly, informal atmosphere. The 'family-like' environment fosters a culture of collaboration and morale among staff. We are committed to attracting and retaining talent by offering attractive benefits, competitive compensation, and professional development opportunities. SMU has received numerous awards for HR excellence.

RESPONSIBILITIES

• This position is for SMU Executive Development (SMU ExD).
• Office & Procurement Management (70%)
• • Oversee daily operations of the ExD office, including supplies, equipment, and facilities.
  • Support administrative matters such as finance and procurement.
  • Prepare SAP purchase orders, process reimbursements, and ensure vendor payments are timely.
  • Ensure procurement compliance with policies and legal requirements.
  • Liaise with procurement for sourcing services and supplies.
  • Monitor and track budgets, invoices, and expenses; ensure adherence to policies.
  • Manage and report on the department's budget and procurement activities.
  • Support month-end and year-end financial closing, audits, and reconciliation.
  • Collaborate with other departments for vendor payments and process streamlining.
  • Maintain organized records and databases.
  • Participate in system implementations and upgrades.
  • Serve as a contact point for internal and external stakeholders.
  • Perform other office management duties as assigned.
• Data Management and Process Improvement (30%)
• • Identify user needs and establish data management processes.
  • Design, maintain, and improve database performance and security.
  • Generate reports and insights from data.
  • Advise on database capabilities and policies.
  • Coordinate system design, deployment, and process automation.
  • Participate in enterprise database planning.
• Perform other duties as assigned.

QUALIFICATIONS

• Diploma or Degree with 3-5 years of relevant experience in office management or executive support, preferably in higher education or executive training.
• Experience in finance and business administration is preferred.
• Proficiency in database management, procurement, and administrative software.
• Familiarity with MS Office, SAP, Prophix; experience with Power BI is a plus.
• Strong organizational skills and ability to multitask.
• Understanding of finance and procurement processes.
• Resourceful, detail-oriented, and able to meet deadlines.
• Excellent communication skills.
• Ability to work independently and in a fast-paced environment.
• Immediate availability is preferred.

OTHER INFORMATION

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Relevant work experience may be considered in lieu of formal qualifications. Remuneration will be commensurate with experience. SMU reserves the right to modify terms as needed.

Note: Applications are reviewed by Singapore Management University.