Senior Executive Assistant (Investment Banking)

Citigroup Inc.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading financial services firm seeks a Senior Executive Assistant to provide comprehensive support to senior management. This role includes managing calendars, coordinating travel, preparing materials for meetings, and facilitating effective communication within the organization. A suitable candidate will possess strong administrative skills, attention to detail, and proficiency in Microsoft Office, as well as previous experience in a fast-paced environment.

Qualifications

• Previous office administration experience in a large and complex financial services organization is preferred.
• Ability to quickly gain command of new systems.
• Experience working in administrative support roles is essential.

Responsibilities

• Manages day to day calendar(s) of senior management.
• Coordinates travel arrangements including schedules for travel.
• Trains and guides other administrative staff when required.

Skills

Written communication

Verbal communication

Detail oriented

Self-motivated

Education

Bachelor's/University degree or equivalent experience

Tools

Microsoft Office

Job description

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

• Directly supports a C16 level manager and generally supports an entire department
• Manages day to day calendar(s) of senior management
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Assist with creation/modification of presentations, spreadsheets, and other various documents
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education:

• Bachelor's/University degree or equivalent experience

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Job Family Group:

Business Strategy, Management & Administration

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Job Family:

Administrative Support

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Time Type:

Full time

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Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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