Senior Executive Assistant (Investment Bank)

Citi; Singapore; Vor Ort; SGD 90.000 - 150.000; Vollzeit

Zusammenfassung

Citi is seeking an experienced Senior Executive Assistant to provide strategic and administrative support to a Managing Director within Citi’s Investment Banking team. This is an exciting opportunity to partner closely with leadership, act as a trusted advisor, and play a key role in ensuring the smooth operation of a dynamic, fast-paced business environment.

The successful candidate will be highly organized, adaptable, and able to anticipate needs, manage competing priorities, and build strong

Qualifikationen

• High-level executive support experience, preferably in Banking/Finance
• Strong calendar and email management with multitasking ability
• Ability to coordinate across multiple time zones and travel itineraries
• Discretion handling confidential information and sensitive documents

Aufgaben

• Provide dedicated support to Managing Directors and Directors, coordinating with broader teams as needed.
• Manage complex calendars and optimize time, prioritizing meetings and commitments.
• Coordinate executive meetings, leadership forums, conferences, and calls across time zones.
• Prepare meeting materials, agendas, and correspondence to support priorities and decision-making.
• Create and format high-quality presentations, spreadsheets, and reports.
• Arrange domestic and international travel with detailed itineraries.
• Manage expense reporting and reimbursement processes.
• Coordinate vendor payments, invoice processing, and office procurement.
• Support special projects and ad hoc reporting requirements.
• Build relationships with internal/external stakeholders; be a key contact for the executive.

Kenntnisse

Executive support

Calendar management

Travel coordination

Stakeholder management

Presentation crafting

Tools

MS Office

PowerPoint

Excel

Jobbeschreibung

Join Our Team

We are seeking an experienced and highly proactive Senior Executive Assistant to provide strategic and administrative support to a senior executive/Managing Director within Citi’s Investment Banking team. This is an exciting opportunity to partner closely with leadership, act as a trusted advisor, and play a key role in ensuring the smooth operation of a dynamic, fast-paced business environment.

Join Our Team

We are seeking an experienced and highly proactive Senior Executive Assistant to provide strategic and administrative support to a senior executive/Managing Director within Citi’s Investment Banking team. This is an exciting opportunity to partner closely with leadership, act as a trusted advisor, and play a key role in ensuring the smooth operation of a dynamic, fast-paced business environment.

The successful candidate will be highly organized, adaptable, and able to anticipate needs, manage competing priorities, and build strong relationships across a broad range of stakeholders.

Key Responsibilities

• Provide dedicated support to Managing Directors and Directors, while partnering closely with broader business teams and providing support across the department as required.
• Manage complex and ever-changing calendars, ensuring priorities are aligned and time is optimized effectively.
• Coordinate executive meetings, leadership forums, conferences, client engagements, and conference calls across multiple time zones.
• Prepare meeting materials, presentations, agendas, and correspondence to support business priorities and decision-making.
• Create and format high-quality presentations, spreadsheets, reports, and other business documents.
• Arrange domestic and international travel, including detailed itineraries and travel schedules.
• Manage expense reporting and reimbursement processes accurately and in a timely manner.
• Coordinate vendor payments, invoice processing, and office-related procurement activities.
• Support special projects, business initiatives, and ad hoc reporting requirements.
• Build strong relationships across internal and external stakeholders, acting as a key point of contact for the executive.
• Collaborate closely with fellow Executive Assistants and business partners to ensure seamless team support and coverage.
• Demonstrate flexibility, teamwork, and a willingness to contribute to broader department priorities and initiatives.
• Provide guidance and support to other administrative professionals when needed.
• Maintain the highest standards of professionalism, confidentiality, discretion, and integrity in handling sensitive information.

What We're Looking For

• Significant experience within an Investment Bank / Corporate Advisory firm, supporting senior executives.
• A highly collaborative team player with a positive attitude and a willingness to contribute beyond their immediate responsibilities.
• Proven ability to manage multiple priorities while maintaining exceptional attention to detail.
• Strong stakeholder management skills with the ability to work effectively across all levels of an organization.
• Proven ability to build trusted relationships and work effectively within diverse, high-performing teams.
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Word.
• Excellent written and verbal communication skills.
• Demonstrated ability to quickly learn and adapt to new technologies and systems.
• Strong problem-solving skills, sound judgment, and a proactive approach to identifying solutions.
• Highly professional, resilient, and capable of working independently in a dynamic environment.
• Strong sense of ownership, accountability, and commitment to delivering exceptional client and stakeholder service.

Why Join Us?

• Partner directly with senior leadership and gain exposure to strategic business priorities.
• Be part of a collaborative, high-performing, and inclusive culture.
• Work in a role where your organization, judgment, and ability to anticipate needs have a meaningful impact.
• Enjoy opportunities for professional development and career growth within a global organization

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Job Family Group

Business Strategy, Management & Administration

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Job Family

Administrative Support

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Time Type

Full time

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Most Relevant Skills

Please see the requirements listed above.

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Other Relevant Skills

For complementary skills, please see above and/or contact the recruiter.

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