(Senior) Executive Assistant, Child Development Unit (Contract)

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(Senior) Executive Assistant, Child Development Unit (Contract)

Job ID: 7867

Job Function: Administration

Institution: National University Hospital

Overview:

Your responsibility is to provide the main administrative support for the department.

Job Responsibilities:

• Primary Responsibilities and Duties:
  • You will be responsible for a wide range of administrative duties including inventory checking, data entry, assisting in the preparation of statistics/reports/presentations, preparation of financial claims/purchase requisitions and orders, minutes taking, and meetings scheduling.
  • You will also support the implementation of established operational policies, fee payment, and proper accounting procedures to meet programme and financial audit requirements.
  • You will assist the manager in day-to-day outpatient clinic operations, which includes overseeing vendors during facilities management/maintenance around the clinic premises, and maintaining the tidiness of the clinic, occasionally transporting boxes of clinic supplies (with < 5kg load).
  • Within the EA team, you will also be rostered to oversee monthly Saturday maintenance works.
• Secondary Responsibilities and Duties:
  • Perform any other duties assigned by the supervisor.

Job Requirements:

• Recognised Diploma in any discipline.
• Team player with strong interpersonal and communication skills.
• Enjoy paying attention to detail.
• Able to adhere to deadlines.
• Flexibility, adaptability and multi-tasking skills are essential.
• Experience in healthcare is an added advantage.
• Proficiency in Microsoft TEAMS, Word, Excel, and PowerPoint is essential.