(Senior) Executive Assistant / Associate Executive, KTP-NUCMI

National University Polyclinics; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading healthcare institution in Singapore is seeking an experienced administrative professional to provide secretarial and administrative support for the Department of Paediatrics. The role involves managing claims, coordinating IT assets, and handling HR tasks. Candidates should possess a Diploma in Business Administration and a minimum of 3 years of relevant experience. Proficiency in MS Office is essential, along with strong analytical and communication skills.

Qualifications

• Minimum 3 years of working experience.
• Ability to manage multiple tasks and prioritise responsibilities.
• Strong communication skills.

Responsibilities

• Provide secretarial support to Clinical HOD.
• Manage claims and billings efficiently.
• Coordinate IT and office asset management.

Skills

Analytical skills

Time management

Interpersonal skills

Confidential information management

Education

Diploma in Business Administration

Tools

MS Office Suites (Excel, Word, PowerPoint)

Job description

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Job ID: 8700

Job Function: Administration

Institution: National University Hospital

Overview:

The job holder is responsible for providing secretarial and administrative support for the Department of Paediatrics.

Primary Responsibilities:

• Provide comprehensive secretarial support to Clinical HOD, including organising and scheduling department meetings (e.g., Operations and Administrative meetings).
• Manage claims and billings efficiently, ensuring timely disbursements while adhering to policies and avoiding administrative delays, audit issues or complains.
• Coordinate IT and office asset management, overseeing maintenance, repairs, tech updates. Serve as a primary point of contact between users and IT support teams for access-related issues.
• Handle human resource-related tasks including managing the onboarding process for new employees, encompassing paperwork and orientation. Overseeing the offboarding process for departing employees, ensuring of the return of company property and facilitating the handover of IT assets to IT department.

Secondary Responsibilities:

• Cross coverage for the management of medical report requests and Gen Paeds and Sub Spec roster when key person is away.
• Any other duties as assigned.

Job Requirements:

• Diploma in Business Administration.
• At least 3 years of working experience.
• Strong analytical skills, good time management and result orientated.
• Ability to manage multiple tasks, prioritise responsibilities and meet deadlines.
• Proficiency in MS Office Suites (Excel, Word, Powerpoint).
• Good communication and interpersonal skills.
• Able to manage confidential information with discretion.