Senior Executive Assistant / Associate Executive, Dept of Medicine (Contract)

National University Polyclinics; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to join their Undergraduate Education Team. In this dynamic role, you will manage clinical training programmes for medical undergraduates, ensuring a smooth and enriching experience. Your responsibilities will include providing logistical support, collaborating with medical schools, and assisting in departmental programmes. The ideal candidate will possess strong organizational skills, be proficient in Microsoft Office, and demonstrate effective communication abilities. If you thrive in a collaborative environment and enjoy engaging with others, this opportunity is perfect for you.

Qualifications

• Diploma holder or equivalent with strong communication skills.
• Proficient in Microsoft Office tools and able to multi-task.

Responsibilities

• Provide administrative support for medical undergraduates' training.
• Manage training programme components and support teaching activities.

Skills

Oral Communication

Written Communication

Problem-Solving

Organizational Skills

Adaptability

Interpersonal Skills

Education

Diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Senior Executive Assistant / Associate Executive, Dept of Medicine (Contract)

Job ID: 7999

Job Function: Administration

Institution: National University Hospital

Overview:

Working as part of the Undergraduate Education Team in the department, you will primarily be managing the clinical training programmes for the medical undergraduates posted to the hospital for their clinical training, among other duties relevant to the role.

Duties and Responsibilities:

• Provide administrative and logistical support for the medical undergraduates posted to the Department for their clinical training to ensure a good posting experience.
• Manage the various components of the training programmes, which include working with the medical schools and NUH wards and clinics, to plan the teaching activities; providing on-site support for the relevant teaching activities.
• Work with the team to support matters relating to undergraduate education including minutes-taking for meetings and preparation for examinations, among other duties.
• Support the Department in department-wide programmes.
• Other duties consistent with the position where required and/or requested by Reporting Officer.

Job Requirements:

• Diploma holder or equivalent
• Proficient in Microsoft Word, Excel, PowerPoint
• Good oral and written communication skills
• Able to work with minimal supervision
• Enjoys engaging and working with others
• Responsible, responsive, and adaptable to changes
• Organised and meticulous
• Demonstrates ability to problem-solve and take the initiative in his/her work
• Ability to multi-task and work under tight timelines