Senior Executive Assistant

People Profilers; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking an experienced administrative support professional to provide comprehensive secretarial aid to the planning team. The ideal candidate will have a Bachelor's or Diploma with at least 4 years of relevant experience, strong technical skills in Microsoft Office, and the ability to work independently. Competitive remuneration and benefits are offered.

Benefits

Competitive remuneration package

Comprehensive range of benefits

Qualifications

• At least 4 years of relevant working experience.
• Strong technical skills in Microsoft Office and Adobe Acrobat.
• Ability to work independently and in a team with minimal supervision.

Responsibilities

• Provide full spectrum administrative and secretarial support to the planning team.
• Assist with annual budget preparation and reconcile budget utilization.
• Organize and coordinate meetings related to hospital planning.

Skills

Microsoft Office

Adobe Acrobat

Analytical skills

Communication skills

Presentation skills

Education

Bachelor or Diploma in any discipline

Job description

• Provide full spectrum administrative and secretarial support to the planning team including scheduling, preparing reports, drafting correspondence, organizing records and files, answering queries, booking meetings, and supporting department projects.
• Complete a broad variety of administrative tasks that facilitate the Project and operations lead ability to effectively lead the organization, including assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence.
• Managing Assets: Maintain inventory of department assets including office supplies, electronics, furniture, and equipment. Process orders, track shipments, and coordinate installation and maintenance. Manage check-in/check-out procedures.
• Budgeting: Assist with annual budget preparation by compiling expense reports and forecasts. Track department expenditures, process invoices, and reconcile budget utilization.
• Reporting: Prepare reports, presentations and dashboard for senior management and external stakeholders.
• Calendar Management: Maintain personal and program calendars, schedules, and shared resources.
• Organize and coordinate meetings, workshops and events related to hospital planning, with internal and external stakeholders to facilitate the smooth progression of planning activities. Prepare and distribute meeting agendas, minutes, and follow-up action items.

Requirements

• Bachelor or Diploma in any discipline with at least 4 years of relevant working experience.
• Strong technical skills including a sound working knowledge of Microsoft Office and Adobe Acrobat
• Possess strong analytical, communication with influencing and persuading skills, written and presentation skills.
• Ability to work independently and in a team and across teams with minimal supervision.

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Please email resume (in MS word format) to [e-mail]

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