Senior/Executive Assistant

Woodlands Health; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading healthcare organization seeks an organized Administrative Support for Learning and Development programs. The role involves comprehensive administrative responsibilities, including managing training processes and budget monitoring. Applicants should have a diploma and significant administrative experience, particularly in a healthcare context.

Qualifications

• Minimum Diploma in any field.
• At least 5 years of administrative experience in healthcare or learning.
• Proficient in Microsoft Office suite.

Responsibilities

• Manage administrative tasks for learning and development programs.
• Monitor training budget and expenses.
• Create training-related forms.

Skills

Communication

Interpersonal Skills

Attention to Detail

Proactivity

Education

Diploma in any field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Company description:

Woodlands Health

Job description:

Job Purpose

We are seeking an organized and proactive individual to provide comprehensive administrative support for our learning and development programs. This role involves managing payment-related functions tied to training, monitoring training expenses, and assisting in various training-related areas to ensure smooth program delivery.

Job Responsibilities

1. Program Administration
   Handle all pre-course, in-class, and post-course administrative tasks for both face-to-face and online learning and development programs. This includes scheduling programs, booking venues, sending communications/calendar invites to stakeholders, verifying QR codes for attendance registration, and collecting post-course feedback.
2. Training System Management
   Create courses and upload attendance records into the training administration system.
   
   
3. Budget Monitoring
   Assist in monitoring training budget utilization and expenses, summarizing this information for reporting purposes.
   
   
4. Form Management
   Create and manage training-related forms (e.g., surveys, course registrations, post-course evaluations) using FormSG.
   
   
5. Ad-Hoc Projects
   Undertake any other administrative tasks and projects related to training administration as needed.

Job Requirements

• Minimum Diploma in any field.
• At least 5 years of administrative experience, preferably in the healthcare or learning and development.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Excellent communication and interpersonal skills.
• Detail-oriented and proactive approach to work.

If you are passionate about supporting learning and development initiatives and meet the above qualifications, we invite you to apply for this exciting opportunity.