Senior Executive Assistant

OKX; Singapore; Hybrid; SGD 120,000 - 180,000; Full time

Benefits offered by this job

Competitive compensation

Education subsidy

Team building programs

Wellness and meal allowances

Healthcare schemes

Job summary

OKX is seeking a proactive professional to join our leadership team in a hybrid role, bridging program management and executive support. You will coordinate with internal teams and senior leaders to drive initiatives and ensure smooth day-to-day operations.

Fluency in Mandarin and ability to travel up to 30% are required as you work across regional stakeholders. A Bachelor's degree in a related field is expected, with strong analytical, communication, and AI-savvy skills.

Qualifications

• Bachelor's degree or equivalent experience in program management, operations, or a related field.
• Strong analytical and problem-solving skills with the ability to assess complex situations and deliver pragmatic solutions.
• Proactive self-starter with end-to-end ownership mentality, highly organised, and effective in fast-paced environments.
• Excellent communication and stakeholder management skills across diverse internal and external audiences.
• AI-Forward Working Style: Actively uses AI tools to boost productivity and output quality; able to critically evaluate AI-generated content and apply sound judgment before sharing with stakeholders.
• Proficiency in Mandarin is required to communicate effectively with internal stakeholders across the region.
• Ability to travel up to 30% of the time for leadership meetings and regional site visits.

Responsibilities

• Coordinate with internal teams and external partners to drive execution, track risks, and proactively resolve issues.
• Manage senior leadership's calendars, travel arrangements, meeting logistics, and expense processing, anticipating needs and ensuring smooth day-to-day operations.
• Act as a trusted proxy for executives, coordinating priorities, follow-ups, and communications across internal and external stakeholders.
• Prepare program updates, reports, and presentations for leadership, and facilitate meetings to drive decision-making and alignment.
• Establish and maintain program governance, workflows, and documentation while continuously improving processes.
• Help manage merchandise program end-to-end, including vendor sourcing, procurement cycles, inventory management, budget tracking, and fulfilment for company events.
• Provide administrative support and manage strategic projects for the CEO office.

Skills

Analytical skills

Problem-solving

Self-starter

End-to-end ownership

Highly organised

Communication

Stakeholder management

AI tools

Mandarin

Travel flexibility

Education

Bachelor's degree

Job description

OKX will be prioritising applicants who have a current right to work in Singapore, and do not require OKX's sponsorship of a visa.

Who We Are

At OKX, we believe that the future will be reshaped by crypto, and ultimately contribute to every individual's freedom.

OKX is a leading crypto exchange, and the developer of OKX Wallet, giving millions access to crypto trading and decentralized crypto applications (dApps). OKX is also a trusted brand by hundreds of large institutions seeking access to crypto markets. We are safe and reliable, backed by our Proof of Reserves.

Across our multiple offices globally, we are united by our core principles: We Before Me, Do the Right Thing, and Get Things Done. These shared values drive our culture, shape our processes, and foster a friendly, rewarding, and diverse environment for every OK-er.

About The Opportunity

You will be joining a team at the intersection of strategic execution and executive operations. This hybrid role combines program management ownership with high-touch executive support, working closely with senior leadership to drive critical initiatives and ensure seamless day-to-day operations.

What You’ll Be Doing

• Coordinate with internal teams and external partners to drive execution, track risks, and proactively resolve issues
• Manage senior leadership's calendars, travel arrangements, meeting logistics, and expense processing, anticipating needs and ensuring smooth day-to-day operations
• Act as a trusted proxy for executives, coordinating priorities, follow-ups, and communications across internal and external stakeholders
• Prepare program updates, reports, and presentations for leadership, and facilitate meetings to drive decision-making and alignment
• Establish and maintain program governance, workflows, and documentation while continuously improving processes
• Help manage merchandise program end-to-end, including vendor sourcing, procurement cycles, inventory management, budget tracking, and fulfilment for company events
• Provide administrative support and manage strategic projects for the CEO office

What We Look For In You

• Bachelor's degree or equivalent experience in program management, operations, or a related field
• Strong analytical and problem-solving skills with the ability to assess complex situations and deliver pragmatic solutions
• Proactive self-starter with end-to-end ownership mentality, highly organised, and effective in fast-paced environments
• Excellent communication and stakeholder management skills across diverse internal and external audiences
• AI-Forward Working Style: Actively uses AI tools to boost productivity and output quality; able to critically evaluate AI-generated content and apply sound judgment before sharing with stakeholders
• Proficiency in Mandarin is required to communicate effectively with internal stakeholders across the region
• Ability to travel up to 30% of the time for leadership meetings and regional site visits.

Perks & Benefits

• Competitive total compensation package
• L&D programs and Education subsidy for employees' growth and development
• Various team building programs and company events
• Wellness and meal allowances
• Comprehensive healthcare schemes for employees and dependants
• More that we love to tell you along the process!

Notice

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