Senior Executive, Administrative Support

Nanyang Technological University; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading educational institution in Singapore seeks a Senior Executive to provide comprehensive administrative support to faculty. The role involves coordinating academic processes, supporting research administration, and assisting in digitalisation initiatives. Candidates should possess a Bachelor's degree and strong communication skills, with relevant administrative experience preferred. This full-time position is an excellent opportunity to contribute to operational excellence in a dynamic educational environment.

Qualifications

• Relevant administrative experience in a tertiary education or research environment is preferred.
• Experience supporting multiple stakeholders and handling diverse administrative functions is essential.
• Previous experience in data analytics or statistical analysis is advantageous.

Responsibilities

• Provide end-to-end administrative support to faculty.
• Coordinate academic processes including exam administration.
• Assist in research administration including budget tracking.
• Organise school-level meetings and academic visits.
• Support digitalisation initiatives to improve service delivery.

Skills

Strong communication skills

Analytical skills

Collaboration in diverse teams

Data analytics

Budget management

Education

Bachelor’s degree

Tools

IT skills for automation

Statistical analysis tools

Job description

Senior Executive, Administrative Support page is loaded

Senior Executive, Administrative Support

Apply locations NTU Main Campus, Singapore time type Full time posted on Posted Yesterday job requisition id R00021454

Established in 1981, the School of Electrical and Electronic Engineering (EEE) https://www.ntu.edu.sg/eee is one of the founding Schools of the Nanyang Technological University. Built on a culture of excellence, the School is renowned for its high academic standards and research. It is one of the largest EEE schools in the world, with more than 120 faculty members and an enrolment of more than 5,000, of which about 2,000 are graduate students.

We are seeking highly motivated individuals to join our team as Senior Executive.

Job Description

As a Senior Executive, you will play a key role in driving operational excellence across various administrative functions in the School of Electrical and Electronic Engineering. This position is based at NTU’s main campus and is part of the school’s central administrative team supporting faculty members.

Key Responsibilities:

• Provide end-to-end administrative support to faculty in areas such as procurement, claims, travel arrangements, and document submissions

• Coordinate academic processes, including exam administration, mark entry, and general support.

• Assist in research administration, including budget tracking, preparation of supporting documents for proposals, and coordination of submissions.

• Organise and support school-level meetings, events, seminars, and academic visits, including logistics, funding arrangements, and documentation

• Support digitalisation initiatives and contribute to streamlining workflows and improving service delivery

• Maintain up-to-date records and assist in the preparation of reports, presentations, and internal communication materials

• Provide secretariat support for committees and meetings, including agenda preparation and minute-taking

• Liaise with internal departments and external stakeholders to ensure smooth execution of administrative processes.

Qualifications:

• Bachelor’s degree

• Relevant administrative experience in a tertiary education or research environment is preferred

• Strong communication and analytical skills.

• Ability to work collaboratively in a diverse team environment.

• Experience supporting multiple stakeholders and handling diverse administrative functions is essential.

• Previous experience in data analytics or statistical analysis is advantageous.

• Experience or IT skillsets to support automation and modernisation of administrative systems (preferred)

• Experience in budget management, project coordination, and stakeholder engagement within an academic setting.

We regret that only shortlisted candidates will be notified

Hiring Institution: NTU

About Us

NTU is also home to world-class autonomous institutes – the National Institute of Education, S Rajaratnam School of International Studies, Earth Observatory of Singapore, and Singapore Centre for Environmental Life Sciences Engineering – and various leading research centres such as the Nanyang Environment & Water Research Institute (NEWRI) and Energy Research Institute @ NTU (ERI@N).

Ranked amongst the world’s top universities by QS, NTU has also been named the world’s top young university for the past seven years. The University’s main campus is frequently listed among the Top 15 most beautiful university campuses in the world and has 57 Green Mark-certified (equivalent to LEED-certified) buildings, of which 95% are certified Green Mark Platinum. Apart from its main campus, NTU also has a campus in Novena, Singapore’s healthcare district.

Under the NTU Smart Campus vision, the University harnesses the power of digital technology and tech-enabled solutions to support better learning and living experiences, the discovery of new knowledge, and the sustainability of resources.