SENIOR EXECUTIVE, ADMINISTRATION

Borr Drilling; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in the drilling sector is seeking an Office Manager to oversee administrative tasks and ensure effective office operations. The role involves managing tenancy documentation, coordinating with multiple departments, and enhancing operational efficiencies. Candidates should have a Diploma or Degree in Business Administration and at least 3 years of relevant experience. This role offers an opportunity to significantly influence the operational capabilities of the company while interacting regularly with residents and staff.

Qualifications

• At least 3 years of experience in executive support and office management.
• Strong organizational and communication skills; ability to multitask.
• Knowledge of ISO standards and risk assessment preferred.

Responsibilities

• Oversee and manage all administrative tasks for office operations.
• Establish communication with co-living residents regarding tenancy matters.
• Coordinate monthly invoicing and payments.

Skills

Organizational skills

Communication

Time management

Interpersonal skills

Problem-solving

Education

Diploma or Degree in Business Administration

Job description

Job Responsibilities

• Oversee and manage all administrative tasks to ensure smooth office operations.
• Establish professional communication with our co-living residents, including managing tenancy-related inquiries, requests, pre-termination, and lease transfers.
• Manage tenancy documentation, including agreements, personal information, rental collection particulars, security deposits, and other important documents.
• Maintain residents' records.
• Coordinate monthly invoicing and payments.
• Manage the finance system with the finance team regarding invoices and security deposit refunds.
• Monitor daily functionality of facilities and liaise with in-house/external teams on operational matters.
• Handle company vehicle leasing and maintain vehicle records.
• Maintain accurate logistics operation records, including delivery schedules and inventory levels.
• Address dormitory and logistical issues, including emergency rearrangements during service delivery.
• Liaise with affiliates post-investigation to develop service recovery and improvement plans.
• Manage office facilities and company vehicle-related matters, including maintenance scheduling.
• Handle government department interactions.
• Draft and edit dormitory and logistics policies, letters, memos, and emails, ensuring follow-up on required responses.
• Liaise with headquarters on dormitory and logistics arrangements.
• Perform any ad-hoc tasks as assigned by management.

Requirements:

• At least 3 years of experience in executive support and office management.
• Experience working with other departments to implement necessary changes.
• Diploma or Degree in Business Administration or a related field.
• Strong organizational, communication, time management, and interpersonal skills.
• Ability to multitask, prioritize, and meet deadlines.
• Problem-solving skills and proactive initiative.
• Attention to detail with a high level of accuracy.
• Knowledge of ISO standards and risk assessment (for Assistant Manager).