Senior Executive, Administration

DKSH SINGAPORE PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading procurement service provider in Singapore is seeking a Senior Executive, Administration to support operational functions in non-trade procurement. You will raise vendor requests, manage employee expense claims, and ensure system integrity. Ideal candidates will have experience in procurement operations and strong analytical skills. Join us to help maintain seamless operational support and compliance.

Qualifications

• Experience in procurement operations or administrative support.
• Strong troubleshooting skills for system issues.
• Ability to support financial activities effectively.

Responsibilities

• Provide operational support for non-trade procurement activities.
• Raise new vendor requests and manage invoice queries.
• Assist with employee expense claims validation.

Skills

Operational support

Procurement operations

Invoice management

User acceptance testing

Tools

ProcureNet

Source-to-Contract (S2C)

GAPIM

AdobeSign

Job description

Role Summary

The Senior Executive, Administration role provides operational support for the functional area of non-trade procurement by serving as the key user for front end procurement operations platform and back-end transaction Finance/ERP module. This role focuses on ensuring continuity, compliance, and system integrity through backup coverage and hands-on support during key financial activities. Secondary responsibilities include Employee Expense Claim (EEC) validation support and Internal Control System (ICS) control assistance. Administrative duties apply.

General Responsibilities

1. Non-Trade Procurement - ProcureNet

• Raise new vendor requests or changes in the ProcureNet system
• Initiate AdobeSign of bank documents for new vendor creation and update of bank details.
• Upload contracts to Source-to-Contract (S2C) modules.
• Assist with troubleshooting of ProcureNet system issues
• Provide backup support for training sessions
• Support user acceptance testing (UAT) activities

2. Non-Trade Procurement – GAPIM

• Create PO/PRs for other departments
• Support invoice management and handle queries from internal/external stakeholders
• Maintain and update the GAPIM approval matrix
• Provide backup assistance for error troubleshooting
• Conduct Train-the-Trainer sessions

3. Internal Control

• Support ICS-related tasks or act as a point of contact
• Support user acceptance testing (UAT) activities for GRC profiling

4. Employee Expense Claims (EEC)

• Serve as key user for EEC system to submit, validate, and reimburse expenses incurred by employees during business activities
• Check and revise employee expense reports
• Troubleshoot validation errors, raise tickets and follow up with users.
• Provide data to support automation projects and participate in UAT for enhancement
• Manage Wellness Flex report

5. Administrative Support (Limited Scope)

• Coordinate meeting logistics and team events
• Support document archiving, retrieval, and secure destruction